Current Students Resources

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ADVISING SERVICES

Services marked with an asterisk (*) do not require a meeting with an advisor and can be processed online or through email only.

F-1 Student Status
Traveling Out of the U.S.

Concurrent Enrollment Permission*  (I am an HCC student and want to take classes with another school)

I-20 Reprint*

Hold

Permission for Medical RCL (Reduced Course Load)*

Withdraw from HCC*

 

Extend I-20*

Graduating - Permission for Reduced Course Load*

Reinstatement

Change of Educational Level  (Start a new program after program completion or OPT)*

Request for Evidence

 Transfer Out*

F-1 Employment
Apply for CPT (Curricular Practical Training)*
Apply for OPT (Optional Practical Training)
On–Campus Employment Offer Submit Copy of OPT Card / Report OPT Employment*
Academic Requests
 Completion Verification Form*
 Request Transfer Evaluation* (after official transcripts submitted to HCC)

 

Traveling Out of the Country

F-1 Students traveling out of the United States must have the 2nd page of their SEVIS Form I-20 signed by a Designated School Official (DSO). The signature (endorsement) is valid for 1 year for travel and re-entry.  (Note: For students on OPT, the travel signature is valid for 6 months only.)    If you are planning to travel out of the country, please visit the OISS with the following documents at least two weeks before departure.

  • Current SEVIS Form I-20
  • Current Passport (valid for at least 6 months)
  • Current F-1 Visa - your F-1 Visa must be valid for re-entry into the United States

If your F-1 Visa will be expired when you plan to return to the U.S., you will need to renew your VISA at a U.S. Embassy abroad while traveling. To do so, you will need to bring your SEVIS Form I-20 and HCC transcript to the embassy.

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Lost or Stolen I-20: Need Re-print

Steps for requesting an I-20 Reprint:

  1. Pay the $50 Reprint/Reproduction Fee in your online Student Center. 
  2. Email your assigned DSO/International Student Advisor with your request for a reprinted I-20.

Your advisor will place your reprinted I-20 at the front desk of the Office of International Student Services.  You will be notified via email when it is ready to be picked up.  When you pick up your I-20, you will be asked to present a valid photo ID (drivers license, passport or HCC ID) to identify you as the student whose name is on the I-20.

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Request for Reduced Course Load (RCL) for Medical Reasons

To request a reduced course load for medical reasons, review and submit the following form to your assigned DSO/International Student Advisor

Reduced Course Load (RCL) - Medical

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Withdraw from HCC 

Submit a Notice of Intent to Withdraw Form to your assigned DSO/International Student Advisor along with a copy of your proof of travel outside the U.S. (flight itinerary/tickets).

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Extend I-20

If your SEVIS Form I-20 is going to expire prior to completing your program plan, you may request to extend your SEVIS Form I-20 end date.

You must request to extend your SEVIS Form I-20 at least 30 days before the end date on your SEVIS Form I-20. Failure to do so will cause completion of your I-20 and losing your F-1 status.

To extend your I-20, email the following documents to your assigned DSO/International Student Advisor:

  1. Completion Verification Form (CVF)
  2. Current Financial Documentation
    • If you are using the same sponsor, you are only required to bring a new Affidavit of Support (found here: Financial Documentation) signed by your sponsor within the last 3 months.
    • If you have a new sponsor, you are required to bring all new documents as outlined here: Financial Documentation.

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Reinstatement

Review your Reinstatement options and sign up to attend a Reinstatement Workshop here.

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Request For Evidence (RFE) from USCIS

Bring your Request For Evidence (RFE) letter to the Office of International Student Services to receive instructions for your next steps.

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Concurrent Enrollment Request

Email your assigned DSO/International Student Advisor to request permission to take a class at another college.  In the email, please state which school you will be taking courses with and how many credit hours you are planning to take (maximum of 6 credit hours).

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Holds. 

The negative holds are marked with "Stop sign" and prevent you from enrollment  (Intl. Stdnt. Advisement Req) or from dropping classes (Below 12 Hour Status). These holds are very important and you have to click on the "details" and the "Hold item" link in order to read the description and take appropriate actions. 

The positive holds are marked with "Star" and don't have any impact on your enrollment. The "F-1 Student" hold is a positive hold which is used for tracking current and prospective F-1 students.

We can only remove holds placed by our office. Holds placed by the ESL department, Bursar's Office, Records, Counseling services and Dean's office need to be addressed with the appropriate department.

If you have a negative hold on your account (FMJ or B12 only), please email a DSO/International Student Advisor based on your last name or visit the Office of International Student Services.

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Graduating and Permission for Reduced Course Load

When you apply for graduation, you must submit a Completion Verification Form (CVF) to an F-1 Academic Advisor by emailing hcc.f1advisors@hccs.edu with your HCC ID number.  The F-1 Academic Advisor will forward the completed form to your DSO who will update your I-20 program end date to match your graduation date.

Students who are graduating and need less than 12 semester credit hours to complete their program may use this same form to request permission to take less than 12SCH for their final semester. Make sure to turn in the form at the beginning of the semester.

If a student needs only one course to finish his or her program of study, it cannot be taken through online/distance education. The regular face-to-face or hybrid classes meet the physical presence requirement for the course. Courses marked as ONLINE and courses that require only physical presence for the final examination are considered online/distance education classes.

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Transfer Out

F-1 students wishing to transfer to another college or university are advised to contact the college or university they wish to transfer to in order to complete the steps necessary for admissions and transfer in.

Steps to transfer out from Houston Community College (HCC).

  • Be in good standing with the HCC bursar’s office and have a zero balance.

Email the following documents to your assigned DSO/International Student Advisor:

  • Submit an advisor report/transfer in form from your future college or university (if applicable).
  • Submit proof of acceptance from the transfer in college or university such as an acceptance letter.
  • Complete and submit the Transfer Out Request Form‌ including the student’s signature.

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Change of Education Level

Students who have completed their academic program at HCC have the option to pursue a new major. You must apply for a change of education level within 60 days of completing your current program or OPT.

Steps for Change of Education Level are the same as applying as a New Student. Submit the following documents via email to your assigned DSO/International Student Advisor:

  1.    Completion Verification Form (CVF)
  2.  ‌  SEVIS Form I-20 Application
  3.    Financial Documents

The following changes are permitted:

  • Language Training* to a Degree ( AA, AS or AAS ) or Certificate program
  • From one type of Associate degree to another (AA, AS, AAS) or Certificate program
  • From Certificate program to Associate degree (AA, AS, AAS)

*You don’t need to apply for a Change of Educational level after you finished ESL program if your SEVIS I-20 is issued for an Associate degree or Certificate level.

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Curricular Practical Training (CPT)

CPT authorization is issued per semester and is only granted if the employment or training is documented as an academic necessity to complete program requirements (internship, cooperative education or field training classes etc.). 

If you are enrolled in an eligible course, watch the CPT training video here.  After watching the video, submit the required CPT Guidelines & Forms to your assigned DSO/International Student Advisor in an email.

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On-campus Employment Offer

In accordance to 8 C.F.R. 214.2(f) (9) (i) and HCC’s internal policy, F-1 students are eligible to be employed on-campus as long as they are considered in good standing and making satisfactory progress. Students can work at all HCC locations up to 19.5 hours during the spring and fall semester and may work full-time during official vacation periods and holidays.

The F-1 on-campus employment eligibility expires once the student transfers to another institution or graduates (unless he/she continues his/her education at HCC for a secondary program in the following semester), is considered in violation of F-1 status, or has changed his/her legal status.

Please review additional information here: On-Campus Employment Guidelines and Forms.  

Students must request the HCC hiring department to submit a signed Employment Verification Letter on official HCC letterhead to oiss.international@hccs.edu.  The student's assigned International Student Advisor will review the student's employment eligibility and contact the student to pick up a Social Security Letter if the student does not have a Social Security Number.

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Optional Practical Training (OPT)*

Optional Practical Training (OPT) is a specific work authorization granted by the Department of Homeland Security to allow students to obtain training in their field of study. In most cases, this application is filed as post-completion OPT in the graduating term of an Associate Program and, if approved, grants the student a full-time work authorization for up to 12 months in a field related to his/her program of study.

Please review the tutorial for more information on how to apply for OPT: Optional Practical Training (OPT)

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(OPT) Employment card received/or report employment information

Email a scanned copy of the front and back of your EAD Card to your assigned DSO/International Student Advisor.  

On the start date of your OPT, you will receive an email from SEVIS to create a SEVP Portal Account.  Please create a SEVP Portal Account using the instructions provided in that email.  Once your Portal Account is registered, you can log in to your account here: https://sevp.ice.gov/opt/.  You will need to use that Portal to keep your employment information accurate and up-to-date throughout your OPT period.  Once you have added your employment information via the Portal, notify your assigned DSO/International Student Advisor via email so they can mail your updated I-20, including your employment information.  Please be sure your Mailing Address in your online Student Center is accurate.

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Program Completion Verification Form

You must submit a Completion Verification Form (CVF)‌ when you are applying for a Change of Education Level, Optional Practical Training (OPT), I-20 Extension, when graduating, and when asking for permission to take less than 12 credit hours.  Complete the top portion of the form and email it to hcc.f1advisors@hccs.edu with your HCC ID number to have it completed by an F-1 Academic Advisor. 

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Request Transfer Evaluation (after official transcripts submitted to HCC)

After your official transcripts have been submitted to HCC, email an hcc.f1advisors@hccs.edu based on your last name to request for the transcripts to be evaluated.

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