Path to Profession (Work-Study)

To be eligible for Work-Study at HCC, you must meet these requirements each term:

• Accept Work-Study award by clicking here to login to Student System 
• Be a degree-seeking student or enrolled in an eligible certificate program.
• Be enrolled in at least six credit hours throughout the term of employment. Audit classes do not count.
• Must not owe a repayment or be in default under any state or federal grant or loan program.
• Maintain Satisfactory Academic Progress.
• Pass HCC background check.

It is our hope that you have all the information needed to maximize the benefits of the work-study program. Below are the required documents and resources for students and employers. Please note that missing documents will result in a delayed start date and payments.

STUDENT DOCUMENTS AND RESOURCES

If you plan to attend HCC between July 1, 2022 and June 30, 2023, you must fill out the 22-23 forms. Only use 2022-2023 forms for aid during (Fall 2022, Spring 2023, Summer 2023). 

• Employment Eligibility Verification Docs
• Work-Study Student Agreement
• Work-Study Intent to Enroll

 Timesheets and Pay 

• On-Campus Timesheet - for students with on-campus positions to submit time while working offsite 
• Off-Campus Timesheet - for students with off-campus positions to submit time 
  
  

Work Study Guide

• Work-Study Guide - STUDENTS

Path to Profession (Work-Study) is a great way to earn money while working towards your degree. Here are the steps students can take to secure a work-study position. 

1. Determine if you are eligible to participate in in the Work-Study program and if you have a financial aid award. You can do this by contacting the Financial Aid Office.
2. Use your HCC login credentials to access CareerHub, the website where you can apply for student positions. Your profile will be connected to your HCC email address.
3. Create your resume using the CareerHub Resume Builder or upload your current resume to have it reviewed by a Career Services staff member.
4. Schedule an appointment online with the Career Center to discuss your resume and job search with a staff member.
5. Begin your search for the perfect work-study position for you!
6. Students are encouraged to register for upcoming job fairs while searching for work-study positions. HCC job fairs put you in the same room as organizational partners who are searching for work-study students and gives you the opportunity to interview and begin the onboarding process that very day.
7. Once selected for an interview visit the Student Resources – CareerHub webpage for information on preparing for an interview.
8. Complete your interview
9. Get selected for a work-study position
10. Start the hiring process by creating a profile at Houston Community College Careers - Careers (selectminds.com)
11. Once you interview and are selected by a hiring manager, you will receive a follow up from them on the requisition you should apply for.
12. Complete the required background check – keep an eye on your HCC email for more information on this step
13. Receive and accept an official job offer via your HCC email account
14. Complete any remaining onboarding tasks
15. Submit your I-9 documentation, in person, to 3100 Main Street, 3^rd Floor, Houston TX, 77002.
16. Students usually enter information needed to get paid during the onboarding process. If you were not able to enter the necessary information you can submit them along with the Direct Deposit Form or Cash Pay Enrollment Form via email to payroll@hccs.edu.

For general Work-Study questions, please email hcc.workstudy@hccs.edu.

What is Work-Study? There are three types of Work-Study. Federal Work-Study is federally funded, and Texas Work-Study and Texas Mentorship, both funded by the State of Texas. All three are financial aid programs that enable students to earn money (like a part-time job) toward college expenses by working on-campus or off-campus through approved nonprofit agencies serving the community.

How do I know if I have a Work-Study award? Review your financial aid offer by clicking here. An offer of Federal Work-Study, Texas Work-Study or Texas Mentorship must be accepted if you would like to work on or off campus.

What does my Work-Study dollar amount mean? If your financial aid package includes the initial maximum of $5,500 in Work-Study, that is the total amount you can earn in a Work-Study position. Your financial aid offer splits it into $2,750 fall and $2,750 spring but you can earn up to your maximum eligibility anytime during the aid year.

Can I keep working if I'm not enrolled or graduate? If you withdraw, are dismissed, or graduate, you cannot continue in a Work-Study position. It ends on the last day of your enrollment. If an employer wants to retain your services, your earnings must be paid out of the department or agencies payroll budget. You must notify your employer of you have a change in enrollment.

If I don't work do I have to give the money back? Since you don't receive the money until you earn it, and you can't earn it without having a Work-Study job, there is no money to give back.

Can I receive Work-Study if it is not part of my financial aid award package? If you are interested in Work-Study and you have completed the financial aid application process, please visit with the financial aid office for an evaluation of your eligibility for Work-Study funds. Do not inquire until you have received a financial aid package.

How much do on-campus positions pay? On-campus positions students will make $15.00 an hour.

How much do off-campus positions pay? Off-campus jobs students will make $15.00 an hour.

Will I receive benefits? No, Work-Study students are not eligible for paid vacation, sick leave, holidays, or medical and dental insurance through their Work-Study job.

Can I collect Unemployment if my Work-Study position is terminated or eliminated? Work-Study is a form of financial assistance and the college does not pay into unemployment for the funds received. Therefore, unemployment cannot be claimed against funding received from a work-study job.

22-23 EMPLOYER FORMS | Please only use 2022-2023 forms for Work-Study aid during (Fall 2022, Spring 2023, Summer 2023)

• Work Study Off Campus Approval Form
• Work Study On Campus Approval Form
• Employer Responsibility Form
• Employer Termination and Change Form

TIMESHEETS AND PAY

• Work Study Pay Calendar 2022
• On-Campus Timesheet - for students with on-campus positions to submit time while working offsite 
• Off-Campus Timesheet - for students with off-campus positions to submit time 

WORK STUDY GUIDE

• Work-Study Guide - EMPLOYERS‌‌ 

The Work-Study Hiring Manager Orientation will equip new and returning Work-Study hiring managers with tools and information you need to participate in the Work-Study Program; post job requisitions; and attend Work-Study Job Fairs. 

New and returning Work-Study hiring managers must complete the online orientation and assessment before hiring a Work-Study student. 

1. Review online Work-Study Hiring Manager Orientation for new and returning hiring managers by clicking this link — Work Study Supervisor Orientation PPT
   
   
2. Complete the online Work-Study Hiring Manager Orientation assessment

Filling out the online interest form is the first step to become an off-campus Work-Study partner. We will use the form to determine whether your organization meets the eligibility requirements for Financial Aid Work-Study Program. The information provided on the form will also allow us to better meet your needs for student workers.

Once you submit the interest form, a work-study coordinator will review your information and determine your eligibility within 4-5 business days.

Please click the link to submit HCC Off-campus Work-Study Interest Form https://hccs.co1.qualtrics.com/jfe/form/SV_56m8qNgy2e66EpD.

If you have questions about the Work-Study program, please email hcc.workstudy@hccs.edu.

For general Work-Study questions, please email hcc.workstudy@hccs.edu. 

If an employer is not satisfied with a student's performance, please take the following steps:

1. Discuss the problem with the student, and create a mutually agreed upon performance improvement plan or other intended resolution.
2. If the problem continues, email the student describing the problem, and give a statement of consequences if the behavior is not corrected. (You may wish to give the student a deadline to correct the problem.) A copy of this communication should be sent to our office.
3. If there is no correction of the behavior, the student's employment may be terminated. The employer should notify the student and should complete both a Federal Work-Study Termination Form and an Employee Performance Evaluation Form, being sure to state the reasons that the employee was terminated. 
4. Problems such as dishonesty, theft, disclosure of confidential information, or similar breaches of integrity may call for immediate dismissal from the Federal Work-Study program. Employers should contact us as soon as possible in such instances.

If an employer initiates a termination for a non-negative reason, such as budgetary constraints or the completion of a project, the employer should provide the student advanced notice, generally at least two weeks, to provide time for the student to secure alternative employment.