ASSIGNING COURSE ATTRIBUTE AND/OR INCLUSIVE ACCESS FEE TO CLASS SECTIONS.
Text Book Savings – Auto/Bulk Tagging Process

This is a step by step user guide on how to tag courses/sections as a course that has books or materials at a savings. This identification would be used in class search to filter and also display these courses in class searchresults.

Process: Insert Course Attribute/and or Fee Process: How to resolve conflict during insert Process: Delete Course Attribute/and or Fee

Process steps - Insert an Attribute/and or FEE to a course section(s)/CRN’s.

Navigation.
Main Menu > Curriculum Management > Schedule of Classes > Textbook Savings – BulkTagging
Click on “Add a New Value”

Enter a Run Control ID. A simple phrase with no spaces or special characters.
e.g. TagPsyc2301

Once you have entered Run Control ID, Click “Add”.

Please read the Instructions.

Select and Fetch the courseS you want to tag.

e.g PSYC 2301 for Summer 2021 (6213) Then click “Fetch Classes”.

Select the Course Attribute you want to tag the course sections.

If you select Inclusive Access; provide the textbook Information and price. Title, 13 digit ISBN and Price is required for each textbook/material.

Use the (+) in the row to add more textbook/material information.

Select the Sections/CRN’s you want to tag and click “Apply to Selected Classes” Or Click “Apply to all classes” to apply to all sections fetched.
Note: You can use “Clear selections” If you made a mistake.

Click “Insert Attribute/Fee for Selected Classes” to insert the course attribute and/or Fees to the selected courses. Note: You can still use “Clear Selection” if you are still not sure of your selections.
Note: if you get a message “Conflict Exists! Class Attribute already exists in section(s)”, please go to this Conflict Note section of this guide to read on instructions on how to resolve it.

Process/Load Fess button shows up. If you are sure of your selections, then click “Process/Load Fees” and confirm “Yes” to process the transaction.

Once Processed, Note that the Column “Processed?” is “Y” confirming your selections have been processed.

The two columns Current Class Attributes and Current Fees can be used to verify that the course attribute and/or Fees is now updated in Maintain Schedule of Classes.
Note: It’s best to navigate to Maintain Schedule of Classes to confirm.

Conflict
If you try to insert a course attribute to a section/CRN that already has a conflicting course attribute attached to it. You will get this message, “Conflict Exists! Class Attribute already exists in section(s)”
Examples:
Inserting ZCB (Zero Cost Book) into a section that SFD (Inclusive Access) tag exists and vice versa. Inserting LCB (Low Cost Book) into a section that ZCB (Zero Cost book) tag exists and vice versa.

Click “Ok” and you will see a checkmark in the Column “Conflict” for each section/CRN that has the existing course attribute tagged to it. Either follow the delete process to remove the incorrect course attribute tag before you proceed to insert the correct tag for the section(s)/CRN, or deselect those sections/CRN’s to continue your current process.
Use the “Current Class Attributes” link and “Current Fees” link to see what already exists for the sections.

Process steps - Delete an Attribute/and or FEE froma course section(s)/CRN’s.

Main Menu > Curriculum Management > Schedule of Classes > Textbook Savings – BulkTagging

Click on “Add a New Value”

Enter a Run Control ID. Any simple phrase with no spaces or special characters.
e.g. DeleteTagandFee

Once you have entered Run Control ID, Click “Add”.

Select and Fetch the course you want to tag.
e.g. PSYC 2301 for Summer 2021 (6213) Then click “Fetch Classes”.

Select the course attribute you want to delete from section(s)
Note: If Inclusive Access (SFD), you do not need to enter Textbook Information.

Select the class sections/CRN’s you want to delete the course attribute and/or fees. Then click “Apply to Selected Classes”.

Click “Delete Attribute/Fee for Selected Classes”.
Note: You can use “Clear selections” If you made a mistake on your selections.

Process/Load Fees button shows up. If you are sure of your selections, then click “Process/Load Fees” and confirm “Yes” to process the transaction.
Note: You can still use “Clear Selection” if you are still not sure of your selections.

Once Processed, Note that the Column “Processed?” is “Y” confirming your selections have been processed.

The two columns Current Class Attributes and Current Fees can be used to verify that the course attribute and/or Fees is now updated in Maintain Schedule of Classes.
Note: It’s best to navigate to Maintain Schedule of Classes to confirm.

Help Video: Inclusive Access Multiple Flat Fee - Bulk Tagging in PeopleSoft: https://edutube.hccs.edu/media/Inclusive% 20Access%3A%20Multiple%20Flat%20Fee%20Bulk%20Tagging%20in%20PeopleSoft%20-%20March%2029th%202021% 2C%209%3A29%3A23%20am/1_w9b28zqn