Business Services

Address Service Request (ASR): An endorsement which, when printed below the return address on a mailing piece, authorizes the USPS to provide the new address (when known) of a person at the address on the mailing piece. Undeliverable and unforwardable mail is returned to the sender. There is a fee for this service.

The primary responsibility of the Mail Center is to pick up and distribute campus mail between various locations throughout the college. Additionally, we receive and distribute incoming U.S. mail and to deliver prepared outgoing U.S. mail to the United States Postal terminal.

Delivery and collection schedules are established by the Mail Center based on our customer needs. Up to two mail deliveries are provided daily to customers throughout college community.

Mail Center Authorization Form,Delivery Notification,Request for Shipping,Attempt to Deliver Notices and other forms.

Disaster Recovery Site Gulf Coast Presort Telephone Number: (713) 222-7441   Mail Sorting: The Mail Center staff receives USPS mail, interdepartmental campus mail, staff, faculty, and uses the Mail Center sorting policies, procedures and system to breakdown mail for further distribution to addresses. Inserting: call ahead for service 713 718-5107. The Mail Center has one inserter than can insert correspondence and other printed matter into pre-addressed or window envelops. We offer standard inserting services.

NEW STANDARDS FOR ADDRESS PLACEMENT ON FLATS Effective March 29, 2009, The United States Postal Service (USPS) has changed where the delivery address on flat mail can be located. The address must be in the top half of the mail piece and cannot be read upside down. It is possible to mail an envelope that is addressed to be viewed in landscape orientation and still be in compliance. It is preferred to position the delivery address on the right top half of the envelope. Postage must be in the upper-right corner of the mail piece or upper right corner of the addressing area. This will greatly speed the processing of flat size mail resulting in improved delivery. For more details,

CENTRAL COLLEGE 1229 Central / San Jacinto Memorial Bldg. 1300 Holman 77004 1229B Fine Arts 3517 Austin 77004 1229C Vacant 1229D J.B. Whitely Bldg. 1401 Alabama 77004 1229E Learning Resources 1300 Holman 77004 1229F Jew Don Boney 1215 Holman 77004 1229G Science Learning Hub 1300 B Holman 77004 1229H SIS Bldg. Staff Instructional Services 3812 Caroline 77004 1229I Child Care / Lab School 1300 Holman 77004 1229J System Library 1300 Holman 77004 1229K Willie Lee Gay Hall 1990 Airport Blvd. 77051 COLEMAN COLLEGE 1637-H112 CHSC Library 1900 Pressler 77030 1637-H157 Computer Center 1900 Pressler 77030 1637-H216 Medical Assistant / Surg. Tech. Med. Lab 1900 Pressler 77030 1637-H232 EMS 1900 Pressler 77030 1637-H236 Registration / Cashier 1900 Pressler 77030 1637-H239 Campus Manager - College Operations 1900 Pressler 77030 1637-H284 Student Services 1900 Pressler 77030 1637-H290 Dean Norma Perez 1900 Pressler 77030 1637-H312 Vocational Nursing 1900 Pressler 77030 1637-H334 Continuing Education 1900 Pressler 77030 1637-H344 Associate Degree Nursing 1900 Pressler 77030 1637-H386 Respiratory Therapy Surgical Technology 1900 Pressler 77030 1637-H412 Human Services/MLab/HLab 1900 Pressler 77030 1637-H419 Occupational Therapist / Physical Therapist 1900 Pressler 77030 1637-H432 Medical Assistant / Health Information Technology 1900 Pressler 77030 1637-H512 Radiology /Diagnostic Sonography/Cardiovascular 1900 Pressler 77030 1637-H519 Pharmacy / Dental Asst. / Nuclear Med. / Health Info. 1900 Pressler 77030 1637-H533 Administration 1900 Pressler 77030 1801 Massage Therapy Program 811 Dallas 77002-9330

All incoming and outgoing mail processed by the college must relate to the business of the college. The Mail Center Manager may audit all campus mailings for content by visually inspecting a random sample to ensure compliance with the relevant statutes and policies.

The following procedures and regulations define the operational policy of the college Mail Center in regards to the distribution of U.S. and campus mail. Interdepartmental mail, notices, bulletins, and circulars that normally originate and terminate on the campus, the preparation of bulk mailings, and the operation of the college campus.

The HCC Mail Center maintains advanced deposit permit accounts with the U.S. Postal Service and pre-deposited funds in the college’s postage meters in order to process the college’s mail every day. These funds are replenished by postage “charge backs” to departments and account holders utilizing postal services. Each account will then be charged by the accounting department for the previous month’s postage charges.

Save labor and labels: the HCC Mail Center offers addressing  services for jobs containing more than 200 pieces for a non-profit  mailing or 500 pieces for a first class mailing. These quantities and  the processes allow HCC to receive postage discounts. The services  provided offer cost relief from labor and labels.

Hopefully you will find this on-line access to be clear, concise, easy to use, and informative. The site is updated regularly, as procedures evolve. 

INSURANCE COVERAGE FOR AUTHORIZED DRIVERS Automobile liability coverage is provided for authorized drivers of college-owned or leased vehicles. Details on coverage and limits may be obtained from Risk Management.

Fleet Coordination,Safety Coordination,Insurance and Accident Reporting Coordination

All employees wanting or needing to drive a college-owned vehicle must go through a formalized driver-training program. If you have been driving college vehicles prior to the implementation of this procedure, you must still go through the training and certification process. This also includes any non-college personnel or those employed by the college as drivers.

MUNICIPAL COURTS DEPT. > FAQS FUEL PROGRAM Q1. What information does Fleet Management require when we request a new fuel card? A1. We will require a contact name, phone number, vehicle registration number, license plate number, budget number, and department name. Q2. Does my fuel card have to be signed?

Vehicle Custodian Appointment Form,Daily Vehicle Use Log,Vehicle Repair Log,Vehicle Maintenance Checklist and other forms.

Within the last year we at Fleet Management sent out a newsflash regarding talking on cellular phones while driving in order to help ensure driver safety. Another growing problem in driving, in the media, and in accident reports is sending text messages or emails while driving. This can be even more distracting and dangerous than cellular phones because for spans of time your eyes are off the road and watching a key pad and screen.

Vehicle operation is an essential part of the services provided to the college community; accidents, damage, and abuse of vehicles can represent a huge expenditure to the college. In many cases these costs are preventable.

The Fleetcor Technologies GASCARD allows HCC to reduce administrative costs, taxes, and collect detailed Fleet Management data regarding fuel and related maintenance and service procurements.

The purpose of this Guide is to provide guidance and regulation for the safe operation of golf carts and similar electric or gas-powered utility vehicles, herein referred to as golf carts, on Houston Community College property.

Drivers All employees, student workers, etc, who may be required to drive an HCCS vehicle should have a Motor Vehicle Record (MVR) check and should be assigned a driver rating as indicated below. A sample form using the MVR’s for an individual employee is attached.

The MVR consists of the driving records, both in state and out-of-state, for the past three years. MVRs can be obtained by the component college or may be requested from the Risk Management Department, using the request form. The request form is also available on the Fleet Management and Risk Management websites.

Houston Community College’s Fleet Safety Program is intended to ensure maximum safety for all drivers and passengers of college vehicles by minimizing accidents and injuries resulting from vehicle incidents; eliminating the operation of unsafe vehicles, providing training to all college drivers, and defining clear lines of responsibility for fleet safety. It is the policy of Houston Community College that every effort be made to prevent motor vehicle accidents.

All established college procurement and inventory practices and procedures apply to the procurement of vehicles. Properly prepared Purchase Orders are processed through the Purchasing Office. New vehicles will be received and processed by ordering Department’s Vehicle Custodian. Requests for the sale or disposal of a vehicle are authorized and processed by Asset Management/Inventory/Control.

All drivers are expected to safeguard and maintain college vehicles. Improper attention to vehicle maintenance, safety operations, or violations of the college vehicle policy, may result in suspension of driving privileges

Management Statement Houston Community College’s Fleet Safety Program is intended to ensure maximum safety for all drivers and passengers of college vehicles by minimizing accidents and injuries resulting from vehicle incidents; eliminating the operation of unsafe vehicles, providing training to all college drivers, and defining clear lines of responsibility for fleet safety. It is the policy of Houston Community College that every effort be made to prevent motor vehicle accidents. It is the responsibility and condition of employment of all personnel to comply with this policy. The effective integration of fleet safety into the daily conduct of business will contribute significantly to the continued success and prosperity of Houston Community College and its faculty, staff, and students.

All medical care for job -related illnesses and injuries must be obtained through one of the following network provider:

It is the policy of Houston Community College that all accidents or incidents that results in either personal injury or illness, and/or damage to college property shall be properly reported and investigated.

We hope you will never experience a breakdown while on the road, but if one should occur; your first responsibility is for your own safety. Please get well off the road and be aware of any local hazards or traffic conditions that might pose a danger.

Vehicle maintenance is the responsibility of all departments and drivers. The majority of the annual cost to the college stemming from vehicle body damage is preventable.

The Manager of Business Services, located in Suite 1C19 at 3100 Main St, Houston, Texas 77002, handles the college’s Mail/Distribution Centers. The phone number is 713 718-5106.   The Onsite Supervisor for the Central Campus Location is located in Suite 145 of the SJB Building at 1300 Holman St, Houston, Texas 77004. The phone number is 713 718-6508.

Separate international mail from domestic mail by placing a rubber band around the envelopes and labeling it airmail.  When receiving an interoffice envelope, always check the envelope for small contents. Also draw a line through the previous addressees before resending to avoid uncertainty.

It is our goal to meet and exceed our customer's needs by accepting total responsibility for their complete satisfaction. We will accomplish our goals with professionalism, prompt, and courteous service.

The USPS Street address is delivery by the local post office to HCC locations;  System  Mail Center couriers delivered and collected daily, prior to 10am and after 2:30pm (except holidays), to HCC Satellite Station  thru the college community. USPS mail is sorted at the following locations above into bins at the mail satellite location, for administration offices and academic department’s staff pick-up.  Click here for Mail Center Policy

You will need to have the tracking number (freight bill number on other shipments) to receive information about the package. The sender should have this information on their receipt.

Hopefully you will find this on-line access to be clear, concise, easy to use, and informative. The site is updated regularly, as procedures evolve.

Hopefully you will find this on-line access to be clear, concise, easy to use, and informative. The site is updated regularly, as procedures evolve. 

Equipment Check Out Form,Burglary –Damage Report,How to Make a Department Quer and others...

REMOVAL OF EQUIPMENT FROM CAMPUS It was noted during a random audit that employee are being assigned equipment without completing and Equipment Check-out Form. Department Heads are delegated the responsibility of maintaining proper accountability and control of the property within their jurisdiction. On occasion, it may be necessary for an individual to complete a work assignment away from the work site. An Equipment Check-out Form is appropriate only when the use is work related and has the prior approval and may not exceed one year in duration and must be renewed annually.

The Asset Management Office staffs a help desk Ext - 85039 that will answer phone calls and e-mails asset.management@hccs.edu for assistance on property issue. You can anticipate a return call within one working business day. This will include assistance with:

When it is determined that property off-site has no commercial value, or if the value of the property is so low that the cost of its care and handling would exceed the estimated proceeds from its sale, abandonment of the property in place can be considered. Abandonment is a last resort, used only after other means (sales, transfer of accountability, etc.) have been pursued unsuccessfully

The Board of Trustees shall adopt necessary rules for the implementation of the Asset management/inventory control or property accounting system, including setting the dollar value amount for capital assets, disposal of assets, and authorizing exemptions from capitalization and reporting. All capital assets must be accounted for or recorded in the fixed asset management system and reported in the fixed asset portion of any official statement(s) of financial condition using the appropriate accounting treatment.

Hopefully you will find this on-line access to be clear, concise, easy to use, and informative. The site is updated regularly, as procedures evolve.