Directory Information/Review of Student Records
Directory Information
This information can be released without student consent at the discretion of the institution. Students who do not want this information released must complete a confidentiality request form at any HCC campus. HCC considers the following items as directory information:
- name
- address
- telephone
- date of birth
- degrees earned and dates
- major field of study
- dates of attendance
- number of hours completed and in progress
- enrollment status
- student classification
- name of most recent institution attended
Review of Student Records
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. These rights include:
- The right to inspect and review the student's educational records.
- The right to request the amendment of the student's educational records that the student believes are inaccurate or misleading.
- The right to consent to disclosures of personally identifiable information contained in the student's educational records, except to the extent that FERPA authorizes disclosure without consent.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by HCC to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
At any time, a student's file may be reviewed upon written request to the appropriate custodial agent. An inaccurate or inappropriate entry into the records may not be corrected or removed when an eligible student has made a request to review the record and the request has not yet been honored.
Requests for examining personally identifiable information must be made in writing by the eligible student to the appropriate custodial agent. The request shall identify the specific record(s) to be examined.
Requests for copies of student records may be made by an eligible student to the appropriate custodial agent. Fees may be charged for copies of records in accordance with the Texas Public Information Act and the Family Rights and Privacy Act. A student may seek a waiver of such fees. When a record contains information about more than one student, only the records that relate to the student making the request may be reviewed.
A log of requests for a student's records shall be maintained in the student's file indicating all requests, date of requests, by whom made and whether or not each request was honored.
Students wishing to review their records may do so by completing a written request at the HCC Office of Student Records at 3100 Main during regular office hours.
