Vendor Payment FAQ
Dear Vendor,
We are happy you are doing business with Houston Community College. Since vendors are sometimes unfamiliar with HCC’s process for ordering and payments, we’d like to offer you some helpful hints to ease you through the process.
Do You Need a Copy of a Purchase Order?
• Please contact the Procurement Operations Department at 713-718-2528. You will be directed to the appropriate Buyer responsible for the procurement, who will help you.
What Information Needs to be Included on your Invoice?
• The following information needs to be provided on your invoice to ensure prompt payment: purchase order number and line item number, vendor number from the purchase order, contract number, if applicable, and your company’s federal tax identification number. Ideally, information identifying the department that ordered the materials from your company should be included.
How Do You Get Your Invoice Paid Properly and Timely?
• Mail invoices to: Houston Community College, Attention: Accounts Payable Department, P.O. Box 667460 Houston, TX, 77266-7460
• Invoices must match the goods or services authorized on the purchase order to avoid delays in payment.
• Purchase order numbers noted on invoice must be current, not from a previous year.
• Accounts Payable cannot pay invoices which do not have a purchase order number on them.
What Do You Do If You Have a Problem Getting Paid?
• Please make sure you’ve submitted all the appropriate information as noted above.
• Please call 713-718-5074 and you will be referred to the appropriate Accounts Payable staff member for assistance.
We hope these hints help you as you continue to do business with us. As always, don’t hesitate to call us if you need help.
