Moving Services
This scope of services covers the requirements for A Rocket Moving Services Inc. to provide internal and external moving and relocation services on an as-needed basis for Houston Community College. Call HCC's Asset Management/Inventory Control Department at 713.718.5010 or 5009 for any questions or comments pertaining to moving services.
Scope of Work
A Rocket Moving Services Inc. shall provide all supervision, personnel, equipment vehicles, supplies and packing materials necessary and required to perform moving and relocation services, both internal and external. Such services will also include disassembly and re-assembly of cased goods furniture and/or installation of modular systems furniture and metal shelving.
General Requirements
The contractor shall perform all moving services as requested by HCC’s representatives. Such services will include, but is not limited to, the following:
- Provide uniformed movers to perform moving services, as required, 7 days a week, 24 hours a day. A supervisor shall be provided when four or more movers are required to perform the requested moving services.
- All persons employed by the contractor shall wear a company uniform with the contractor’s name, as well an individual name tag, at all times while on HCC’s premises.
- Disassemble, move, and re-assemble modular systems-type furniture and components, cased goods furniture and metal shelving.
- Designate a representative to review the condition of origin and destination facilities with a HCC representative prior to a move and immediately after the move-in is completed. These reviews will be documented and signed by both representatives. The contractor will be responsible for any new damage found during the review accomplished after the move is completed.
- Supply radio and/or cellular communications for the HCC representative during all major relocation phases. All move supervisors and drivers shall be equipped with radio/cellular communications during all major phases of moving.
- Relocate all computers, desktop copiers, CRTs, printers, etc. All such equipment will be moved within specially designed wooden containers (machine carts); within corrugated tri-walled gondolas or properly wrapped with pads and strapped to interior van walls with logistic straps. All vehicles used for moving these items shall have air-ride suspension. HCC will arrange for any required servicing of computers, copiers and other items which require servicing prior to or after movement.
- Provide a multi-color labeling system with separate colors designating floor sectors at the destination site.
- The contractor shall take necessary action to protect walls, floors, elevators and elevator lobbies from damage due to move activities. The contractor shall be responsible for all costs associated with damages related to move activities caused by the contractor’s employees.
- Each relocation will be preceded by one HCC employee preparation session and at least one pre-move roundtable session (dates to be mutually agreed upon between the contractor and the HCC representative). HCC or its designate will lead each of these sessions, but the contractor will be required to attend and to participate as is necessary. For relocations, which the HCC representative is not a participant, the contractor shall bear complete and exclusive responsibility for relocating employee preparation sessions.
- Prior to each phase or sub-phase of relocating, the contractor shall provide an origin and destination crew to prepare the sites for the relocating effort. Each crew must commence its building preparation activities at least 2 hours prior to the commencement of the move activity.
- Due to the volume of computer devices and electronic equipment that may require relocation and the need to facilitate the disconnect, reconnect and return to service of such devices and equipment, great emphasis must be placed upon maximizing the movement of such assets during each sequence of relocating.
- The contractor shall provide temporary storage of assets or materials upon the request of the HCC designated representative.
