About SAP

Federal regulations require Houston Community College to monitor the Satisfactory Academic Progress (SAP) all financial aid applicants, including those who have not previously received aid. It is the student’s responsibility to monitor academic progress. Although the Financial Aid Office provides status information, students who do not meet the standards will be ineligible for financial aid.

This SAP policy applies to all new, transfer, continuing and returning students and is measured using cumulative GPA and credits attempted. Progress is evaluated using both qualitative and quantitative requirements. SAP is measured at the end of each semester (Fall, Spring, Summer).

Qualitative - Grade Point Average (GPA) -- Maintain a 2.0 cumulative grade point average or higher.

Quantitative - Maximum credit hours needed in which to complete a degree or certificate – Complete all degree or certificate requirements within 150% of the minimum number of credits required to graduate.

Quantitative- Percentage of attempted cumulative hours completed – Complete and pass a minimum of 67% of the hours attempted at HCC. Examples of cumulative hours completed:

Enrollment

Must Earn

Enrollment

Must Earn

Enrollment

Must Earn

Enrollment

Must Earn

1

1

5

4

9

6

13

9

2

2

6

4

10

7

14

10

3

3

7

5

11

8

15

10

4

3

8

6

12

8

16

11

Attempted hours are all credit hours in which the student enrolls, including repeat courses, courses with grades of “F”, “W”, “I” or “IP,” and all transfer hours to be used toward a degree at Houston Community College.

Disciplinary steps, actions

Warning issued

Students will receive a warning the first semester SAP is not met. Eligibility for future semesters, after warning period, will be established based cumulative GPA and earned hours.

Financial Aid suspension

Students who do not meet the SAP requirements after the initial warning period, will be placed on Financial Aid Suspension and are ineligible for financial aid. Academic suspension is a separate process from SAP and is determined by the Registrar’s Office. Students may not appeal for financial aid until the academic suspension is lifted. The financial aid appeal process is separate from an academic appeal.

Appeal Financial Aid suspension

Students who are placed on Financial Aid Suspension may appeal to have aid reinstated. Students who have failed to maintain the minimum requirements will be recommended to meet with an academic advisor and provide an academic advisement report that accurately reflects their educational goals.

Financial Aid SAP Appeals must be based on unusual or mitigating circumstances that prevented student from maintaining SAP. Documentation must be submitted to support the circumstances. 

Examples of mitigating circumstances include:

  • Illness
  • Injury
  • Learning or functional disability
  • Loss of family member
  • Change in work schedule or responsibilities
  • Other unusual event disrupting academic performance

The deadline for submitting Appeal forms is the last date to drop for each semester (Date of Official Record). See the financial aid home page for the exact date of submitting appeals from one semester to the next.

Reinstatement of Financial Aid

If the appeal is approved, financial aid may be reinstated with a probation status. If a student’s financial aid appeal is denied the student is not eligible for aid until the student can demonstrate satisfactory academic progress. Completing 6 or more credits successfully can assist in the re-appeal process. An option to re-appeal to a committee is available in some cases.

Financial Aid probation

Students may be eligible for financial aid during the probationary period. Successful completion of 67% credits attempted and a 2.0 or higher GPA must be achieved to remain on financial aid probation. If a student’s GPA and/or completion rate does not meet the college’s minimum standard, the student will be placed on financial aid suspension.

A student is allowed one warning period and one appeal. Subsequent sequential appeals may be denied. A student who has satisfactorily restored themselves to “meeting” the academic progress requirements will be considered in compliance and will receive a new warning semester and may appeal subsequent infractions.

Unusual enrollment history

Beginning in the 2013/2014 award year, in the effort to prevent abuse in the Federal Pell Grant Program, the Department of Education (DOE) has begun to identify students with unusual enrollment histories.

Refer to the complete Satisfactory Academic Progress Policy for details of each requirement.