*Times and dates subject to change.
Program Executive Summary January 2015
The 2013 Capital Improvements Program (CIP) continues to accomplish major progress this month. Mobilization and coordination of construction start-up continues on track with the following initial projects on the Bond Program critical path schedule. Construction related activities are making progress on the New Garage Projects for the Northline and Southwest Campus Projects. Demolition work and start-up of renovation work for the Hayes Road Campus will start in the next few weeks. The construction start-up for the new Workforce Center for the Stafford Campus and the new Workforce Center for the Central South Campus is also scheduled to start in the next few weeks. The Bond team is now postured to expand our focus as it relates to Outreach and SBE participation initiatives in the construction arena. It is important to note and re-emphasize that this will support maximum SBE participation in various categories of work scope during construction. Building on our 2014 success, the Bond Team (Jacobs/IDC, Langrand Company and HCC Administration, Communication and Purchasing) are now organizing the next strategic Outreach Events targeted for mid to late spring 2015. This upcoming Outreach event will support HCC objective to maximize SBE participation for the CIP projects scheduled for construction this summer.
The Bond team will continue the work efforts with the selected CMARs (prime contractors) teams to finalize all of the major logistics and mobilization requirements to achieve successful start-up on the remaining projects as well during this critical 2015 period. Our core strategy remains the same. It includes performing best value analysis, “real time” budget verification, constructability reviews and careful review of competitive bids on all projects. We also remain focused on ensuring project delivery in a timely manner, within budget and constructed in the best quality manner within the industry. The Design Phase for all projects continues and is still focused on accommodating revisions to HCC Design Standards and new requirements to achieve LEED Silver Certification for all new projects.
The FF&E and AV/IT/Security Standards are in the final stages of review to ensure compliance with expectations aligned with 21st Century Learning Environments in all of the CIP projects. The CIP Bond team completed the work required to pre-purchase FF&E and Special Equipment items that are now coordinated for shipment and receiving in the HCC Warehouse. Additional pre-purchasing opportunities are also underway. All of these initiatives will assist in meeting the next required IRS expenditure milestone established for the March 2015 Bond Program reporting period.
The Program Execution Plan (PEP) continues to be in use for all aspects of the Bond Program activities. PEP orientation is being provided to the new contractors and will be provided to future contractors as needed to keep the entire team updated on major procedures and policies. The PEP contains all critical procedures and flow diagrams to be utilized by CIP team members to ensure consistency in daily operations, and compliance with policies and regulations. This document will be updated regularly to make sure the CIP team captures the best practices and procedures for implementation to provide a safe, in budget/schedule compliant and quality project for all designated campus locations. Internal discussions are in progress to confirm and implement the best procedures and tools to ensure timely payment of invoices and pay application once the construction phase starts. Updates to the PEP will be on-going to accommodate new protocols and procedures as deemed relevant by the new HCC executive administration.
Innovations and process improvement initiatives continue to be implemented to assist in expediting required approvals, tracking and archiving and processing payments to consultants, vendors and suppliers on the CIP Bond Program in addition to supporting the on-going independent auditing that will be a part of implementing the Bond Program. These efforts are all designed to ensure that HCC will be viewed by the construction and supplier community as the “Customer of Choice” now and after the CIP Bond Program.
The CIP Bond team continues with reporting coordination efforts with designated members of the HCC Bond Oversight Committee (BOC). This reporting document will be used to provide quarterly update and event sharing information with and by the HCC Bond Oversight Committee. At the discretion of the HCC Board of Trustees (BOT), the committee members will support the Bond Team in all forthcoming Community engagements.
The last BOC Meeting is scheduled for March 11, 2015. The Bond team remains engaged in on-going meetings to bring the new Chancellor, new Chief Financial Officer and new Chief Facilities officer current on all critical matters related to the CIP Bond Program.
Final acquisition activities continue on the remaining parcels associated with the Central Campus and the Brays Oak site. Final contract approval for the Brays Oak site via City of Houston sponsored HUD Grant Funding has been directed by the HCC Board of Trustees. The Bond team is awaiting confirmation on the date City of Houston City Council will approve the Brays Oak property transaction. Board of Trustees approved the purchase of the alternate site designated for the New Missouri City Campus project. HCC administration is working with Missouri City staff and other associated entities to finalize the closing process for this site acquisition. Board of Trustees also approved the purchase of the existing Conn’s building/property located adjacent to the Southwest West Loop Campus location.
A/E Teams continue to develop plans and specifications for all revised Campus Building Programs in conjunction with HCC Construction Managers, Project Managers, respective Campus Presidents and end user groups. Work on actual building design impacts and site analysis/coordination is now complete and allowing the design phase effort to progress on each project.
All remaining land acquisition closing will be completed no later than March 15, 2015. The purchasing of the remaining real property locations will assist HCC Administration in meeting the next IRS Spending Requirement due for reporting on March 19, 2015.
Work efforts focused on project development and re-definition strategies to achieve appropriate project sequencing (construction related) in order to meet the March 2015 IRS Spending Requirement Milestone imposed on the Bond Program remains challenging but dedicated to achieve the objective. The entire CIP Bond team will continue to work collaboratively to assist in reaching this important milestone.
Maintain momentum and continue weekly work sessions with CMAR firms, A/E firms, PM firms and HCC senior staff to finalize all implementation plans required to initiate project site mobilization and early construction start-up activities on remaining projects during the 2015 time frame.
Continue weekly work sessions with CMAR firms, A/E firms, PM firms and HCC senior staff to finalize all implementation plans required to initiate project site mobilization and early construction start-up activities on designated projects during the January 2015 time frame.
HDR, Kirksey, PBK, PDG, PGAL, and SHW Group
Designs for new and renovated facilities and technology in academic areas associated with medical/healthcare, health sciences, science, technology, engineering and mathematics (STEM) and Workforce Centers. All programs in CIP total approximately 1Million square feet of academic space
Jacobs Program Management Co.
- Overall Program Management
- Master Scheduling
- Master Planning Management
- Overall Design Management
- Construction Process Management
- Overall Master Budget
- Overall Cost Estimating
- Overall Budget Controls
- Overall Procurement Support
- Real-time Web Reporting Support
Project management firms
Freese & Nichols, Heery, and Jones, Lang & Lasalle
- Project Scheduling
- Project Level Design Management
- Construction Process Management
- Project Level Budgeting
- Project Level Cost Estimating
- Project Level Procurement