Program Executive Summary • November 2014

Executive summary

The 2013 Capital Improvements Program (CIP) continues to accomplish major progress this month. Mobilization and coordination of project start-up is scheduled for several projects on the Bond Program critical path schedule. These projects include the New Garage Projects for the Northline and Southwest Campus Projects, the new Workforce Center for the Stafford Campus, the new Workforce Center for the Central South Campus and renovation work for the existing Alief Campus Building. All of these projects are in the final stages of building permit approval to allow construction start-up. The Bond team also continues to make progress on major tasks required to fulfill the expectations of the community and the supporters of the Bond Program as it relates to Outreach and SBE participation initiatives. This will support maximum SBE participation in various categories of work scope during construction. The Bond Team (Jacobs/IDC, Langrand Company and HCC Administration, Communication and Purchasing) successfully organized and completed the milestone November 21, 2014 HCC SBE Outreach Event. The November 21, 2014 event will was the third major Outreach effort sponsored by HCC this year. There were over 65 vendors participating in the event and had the opportunity to meet “one on one” with all the contractors selected for specific projects included in the Bond Program.

The Bond team continues working with the selected CMARs (prime contractors) teams to finalize all the major logistics and mobilization requirements to achieve successful start-up on the other ten (10) projects as well. Our core strategy remains the same. It includes performing best value analysis, “real time” budget verification, constructability reviews and careful review of competitive bids on all projects. We also remain focused on ensuring project delivery in a timely manner, within budget and constructed in the best quality manner within the industry. The Design Phase for all projects continues and is still focused on accommodating revisions to HCC Design Standards and new requirements to achieve LEED Silver Certification while keeping overall project schedule impacts to a minimum.. Some of the projects are still under evaluation to determine and implement additional “right sizing” opportunities while complying with the community’s expectations.

The FF&E and AV/IT/Security Standards are under final review and will be organized in concert with the Building Design Standards to achieve and support 21st Century Learning Environments in all of the CIP projects. Future and critical updates/adjustments will be incorporated into all components of the Design Standards archives on an as needed basis. The CIP Bond team continues to work closely to identify FF&E and Special Equipment items that can be pre-purchased efficiently (along with early release construction packages) to assist in meeting the next required IRS expenditure milestone established for the March 2015 Bond Program reporting period.

The Program Execution Plan (PEP) continues to be in use for all aspects of the Bond Program activities. PEP orientation is being provided to the new contractors and will be provided to future contractors as needed to keep the entire team updated on major procedures and policies. The PEP contains all critical procedures and flow diagrams to be utilized by CIP team members to ensure consistency in daily operations, and compliance with policies and regulations. This document will be updated regularly to make sure the CIP team captures the best practices and procedures for implementation to provide a safe, in budget/schedule compliant and quality project for all designated campus locations. Internal discussions are in progress to confirm and implement the best procedures and tools to ensure timely payment of invoices and pay application once the construction phase starts. Updates to the PEP are anticipated to accommodate new protocols and procedures as deemed relevant by the new HCC executive administration.

Innovations and process improvement initiatives continue to be implemented to assist in expediting required approvals, tracking and archiving and processing payments to consultants, vendors and suppliers on the CIP Bond Program in addition to supporting the on-going independent auditing that will be a part of implementing the Bond Program. These efforts are all designed to ensure that HCC will be viewed by the construction and supplier community as the “Customer of Choice” now and after the CIP Bond Program.

The CIP Bond team continues with reporting coordination efforts with designated members of the HCC Bond Oversight Committee (BOC). This reporting document will be used to provide quarterly update and event sharing information with and by the HCC Bond Oversight Committee. At the discretion of the HCC Board of Trustees (BOT), the committee members will support the Bond Team in all forthcoming Community engagements.

The next BOC Meeting is scheduled for December 17, 2014. The Bond team remains engaged in on-going meetings to bring the new Chancellor, new Chief Financial Officer and new Chief Facilities officer current on all critical matters related to the CIP Bond Program. Final acquisition activities continue on the remaining parcels associated with the Central Campus and the Brays Oak site. Final contract approval for the Brays Oak site via City of Houston sponsored HUD Grant Funding has been directed by the HCC Board of Trustees. Architectural/Engineering (A/E) teams continue to review site conditions and other related items to support best use of properties acquired for site development throughout the Bond Program.

What's Next

A/E Teams continue to develop plans and specifications for all revised Campus Building Programs in conjunction with HCC Construction Managers, Project Managers, respective Campus Presidents and end user groups. Work on actual building design impacts and site analysis/coordination continues.

Remaining land acquisition will be completed on selected project sites to accommodate land survey and geotechnical services start-up through October/December 2014.

Continuation of project development and re-definition strategies to achieve appropriate project sequencing (construction related) in order to meet the March 2015 IRS Spending Requirement Milestone imposed on the Bond Program remains a challenge. The entire CIP Bond team will continue to work collaboratively to assist in reaching this important milestone.

Continue weekly work sessions with CMAR firms, A/E firms, PM firms and HCC senior staff to finalize all implementation plans required to initiate project site mobilization and early construction start-up activities on designated projects during the October/November/December 2014 time frame.

CIP consultant teams continue to provide planning and coordination efforts for the next SBE event scheduled November 21, 2014. The event will be used to promote workforce participation by sub-contractors, vendors and suppliers during the first installment of construction phase activities to support major construction start-up.

Program details

A/E Firms 

HDR, Kirksey, PBK, PDG, PGAL, and SHW Group

Services provided:

Designs for new and renovated facilities and technology in academic areas associated with medical/healthcare, health sciences, science, technology, engineering and mathematics (STEM) and Workforce Centers. All programs in CIP total approximately 1Million square feet of academic space

Program manager

Jacobs Program Management Co.

Services provided: 

  • Overall Program Management
  • Master Scheduling
  • Master Planning Management
  • Overall Design Management
  • Construction Process Management
  • Overall Master Budget
  • Overall Cost Estimating
  • Overall Budget Controls
  • Overall Procurement Support
  • Real-time Web Reporting Support
Project management firms

Freese & Nichols, Heery, and Jones, Lang & Lasalle

Services provided:
  • Project Scheduling
  • Project Level Design Management
  • Construction Process Management
  • Project Level Budgeting
  • Project Level Cost Estimating
  • Project Level Procurement