Program Executive Summary • August 2014

Executive summary

The 2013 Capital Improvements Program (CIP) continues to accomplish significant milestones this month with completion of the contract award process and critical path scheduling for the eleven Board of Trustees approved projects included in the CIP Bond Program. This important step will allow scheduled start of site development and early construction release packages for designated projects. The Bond team also continues to make progress on major tasks required to fulfill the expectations of the community and the supporters of the Bond Program as it relates to Outreach and SBE participation initiatives to support various categories of work scope during construction. The HCC team and Jacobs are in the final stages of completing the project scope adjustments required to present the three remaining projects to the Board of Trustees in September 2014 for approval. This list includes the Alief Renovation Project, The West Houston Institute Project and the Coleman Expansion Project.

The Bond team continues working with the CMAR teams to finalize all the major logistics and mobilization requirements to achieve successful start-up on all projects. Strategies to determine best value analysis, “real time” budget verification and constructability reviews on all 14 projects will be our on- going focus. We also remain focused on ensuring project delivery in a timely manner, within budget and constructed in the best quality manner. The Design Phase for all projects continues and remains on schedule. Some of the projects are being evaluated to determine and implement additional “right sizing” opportunities while complying with the community’s expectations.

Planning discussions are still on-going to facilitate appropriate coordination of Signage Standards, AV/ IT/Security and Fixtures, Furnishings and Equipment (FF&E) Design Standards with each project’s building design phase. The FF&E Standards are under review and will be organized in concert with the Building Design Standards to achieve and support 21st Century Learning Environments in all of the CIP projects. Future and critical updates/adjustments will be incorporated into all components of the Design Standards archives on an as needed basis.

The next Small Business Enterprise (SBE) participation event is in the final planning stage and scheduled for November 21, 2014. The event will include specific project assigned prime contractors (approved by Board of Trustees approval at the time) in addition to first and second tier sub-contractors and Houston area representatives from insurance/bonding and financial institutions. Individual break-out sessions and workshops are also planned to assist with procurement/ bidding inquiries, construction related internship and apprenticeship opportunities and construction best practices. These sessions will support the goal of ensuring that maximum SBE participation remains an important focus and initiative during the CIP construction phase.

The Program Execution Plan (PEP) continues to be in use for all aspects of the Bond Program activities. PEP orientation is being provided to the new contractors and will be provided to future contractors as needed to keep the entire team updated on major procedures and policies. The PEP contains all critical procedures and flow diagrams to be utilized by CIP team members to ensure consistency in daily operations, and compliance with policies and regulations. This document will be updated regularly to make sure the CIP team captures the best practices and procedures for implementation to provide a safe, in budget/schedule compliant and quality project for all designated campus locations. Internal discussions are in progress to confirm and implement the best procedures and tools to ensure timely payment of invoices and pay application once the construction phase starts.

The CIP Bond team continues with reporting coordination efforts with designated members of the HCC Bond Oversight Committee (BOC). This reporting document will be used to provide quarterly update and event sharing information with and by the HCC Bond Oversight Committee.

At the discretion of the HCC Board of Trustees (BOT), the committee members will support the Bond Team in all forthcoming Community Engagement and Town Hall meetings organized/coordinated to meet the expectations of the HCC stakeholder community. The next BOC Meeting is scheduled for September 17, 2014. The team is also engaged in on-going meetings to bring the new Chancellor, new Chief Financial Officer and new Chief Facilities officer current on all critical matters related to the CIP Bond Program.

Land acquisition activities for the Southeast Campus, remaining parcels associated with the Central Campus and the HUD Grant Brays Oak site are nearing completion. The Southeast Campus property acquisition requiring a Commissioners Hearing for eminent domain award is scheduled for September 18, 2014. Final contract approval for the Brays Oak site via HUD Grant funding is also scheduled for completion in September 2014. Architectural/Engineering (A/E) teams continue to review site conditions and other related items to support best use of properties acquired for site development.

The CIP Bond team successfully conducted Town Hall Community Meetings for the Northeast Campus New Acres Homes Workforce Center Project on August 12, 2014, the Southwest Campus New Parking Garage on August 13, 2014, and the Northeast Campus Northline Instructional Building and New Parking Garage Project on August 19, 2014.

What's Next

A/E Teams continue to develop plans and specifications for all new Campus Building Programs in conjunction with HCC Construction Managers, Project Managers, respective Campus Presidents and end user groups. Work on actual building design impacts and site analysis/coordination continues.

Remaining land acquisition will be completed on selected project sites to accommodate land survey and geotechnical services start-up through August/November 2014.

Continuation of project development and re-definition strategies to achieve CMAR contract approval on remaining three (3) projects is on the CIP Master Schedule critical path awaiting BOT approval of HCC staff recommendations. Appropriate project sequencing (construction related) in order to meet the IRS Spending Requirement imposed on the Bond Program remains a concern with the non-approval status of these 3 projects still unresolved. The Bond Team will continue to work with the BOT members to assist in reaching this important milestone.

Continue weekly work sessions with CMAR firms, A/E firms, PM firms and HCC senior staff to finalize all implementation plans required to initiate project site mobilization and early construction start-up activities on designated projects during the October/November 2014 time frame.

CIP consultant teams continue to provide planning and coordination efforts for the next SBE event scheduled November 21, 2014. The event will be used to promote workforce participation by sub-contractors, vendors and suppliers during the first level of construction phase activities to support major construction start-up (pending Board of Trustees approval of construction method and contractor selection).

Program details

A/E Firms 

HDR, Kirksey, PBK, PDG, PGAL, and SHW Group

Services provided:

Designs for new and renovated facilities and technology in academic areas associated with medical/healthcare, health sciences, science, technology, engineering and mathematics (STEM) and Workforce Centers. All programs in CIP total approximately 1Million square feet of academic space

Program manager

Jacobs Program Management Co.

Services provided: 

  • Overall Program Management
  • Master Scheduling
  • Master Planning Management
  • Overall Design Management
  • Construction Process Management
  • Overall Master Budget
  • Overall Cost Estimating
  • Overall Budget Controls
  • Overall Procurement Support
  • Real-time Web Reporting Support
Project management firms

Freese & Nichols, Heery, and Jones, Lang & Lasalle

Services provided:
  • Project Scheduling
  • Project Level Design Management
  • Construction Process Management
  • Project Level Budgeting
  • Project Level Cost Estimating
  • Project Level Procurement