Program Executive Summary • December 2014

Executive summary

The 2013 Capital Improvements Program (CIP) continues to accomplish major progress this month. Mobilization and coordination of project start-up is now underway for several projects on the Bond Program critical path schedule. Construction related activities have started for the New Garage Projects for the Northline and Southwest Campus Projects. Demolition work and start-up of renovation work for the Hayes Road Campus site is on the near horizon. The construction start-up for the new Workforce Center for the Stafford Campus and the new Workforce Center for the Central South Campus is also on the near horizon (targeted for mid-January 2015). All of these projects are in the final stages of building permit approval to allow construction start-up. Building permit approval is already obtained for the Northline Campus New Garage Project. The Bond team also continues to make progress on major tasks required to fulfill the expectations of the community and the supporters of the Bond Program as it relates to Outreach and SBE participation initiatives. This will support maximum SBE participation in various categories of work scope during construction. Building on our 2014 success, the Bond Team (Jacobs/IDC, Langrand Company and HCC Administration, Communication and Purchasing) is in the planning stage to organize additional strategic Outreach Events for the 2015 CIP period.

The Bond team will continue the work efforts with the selected CMARs (prime contractors) teams to finalize all the major logistics and mobilization requirements to achieve successful start-up on the other ten (10) projects as well during this critical 2015 period. Our core strategy remains the same. It includes performing best value analysis, “real time” budget verification, constructability reviews and careful review of competitive bids on all projects. We also remain focused on ensuring project delivery in a timely manner, within budget and constructed in the best quality manner within the industry. The Design Phase for all projects continues and is still focused on accommodating revisions to HCC Design Standards and new requirements to achieve LEED Silver Certification while keeping overall project schedule impacts to a minimum.. Some of the projects are still under evaluation to determine and implement additional “right sizing” opportunities while complying with the community’s expectations.

The FF&E and AV/IT/Security Standards are under final review and will be organized in concert with the Building Design Standards to achieve and support 21st Century Learning Environments in all of the CIP projects. Future and critical updates/adjustments will be incorporated into all components of the Design Standards archives on an as needed basis. The CIP Bond team completed the work required to identify FF&E and Special Equipment items that are now coordinated for pre-purchasing and implemented the process for early release construction packages to start. Additional pre-purchasing opportunities are also underway. All of these initiatives will assist in meeting the next required IRS expenditure milestone established for the March 2015 Bond Program reporting period.

The Program Execution Plan (PEP) continues to be in use for all aspects of the Bond Program activities. PEP orientation is being provided to the new contractors and will be provided to future contractors as needed to keep the entire team updated on major procedures and policies. The PEP contains all critical procedures and flow diagrams to be utilized by CIP team members to ensure consistency in daily operations, and compliance with policies and regulations. This document will be updated regularly to make sure the CIP team captures the best practices and procedures for implementation to provide a safe, in budget/schedule compliant and quality project for all designated campus locations. Internal discussions are in progress to confirm and implement the best procedures and tools to ensure timely payment of invoices and pay application once the construction phase starts. Updates to the PEP are anticipated to accommodate new protocols and procedures as deemed relevant by the new HCC executive administration.

Innovations and process improvement initiatives continue to be implemented to assist in expediting required approvals, tracking and archiving and processing payments to consultants, vendors and suppliers on the CIP Bond Program in addition to supporting the on-going independent auditing that will be a part ofimplementing the Bond Program. These efforts are all designed to ensure that HCC will be viewed by the construction and supplier community as the “Customer of Choice” now and after the CIP Bond Program.

The CIP Bond team continues with reporting coordination efforts with designated members of the HCC Bond Oversight Committee (BOC). This reporting document will be used to provide quarterly update and event sharing information with and by the HCC Bond Oversight Committee. At the discretion of the HCC Board of Trustees (BOT), the committee members will support the Bond Team in all forthcoming Community engagements.

The last BOC Meeting was conducted on December 17, 2014. The Bond team remains engaged in on-going meetings to bring the new Chancellor, new Chief Financial Officer and new Chief Facilities officer current on all critical matters related to the CIP Bond Program. Final acquisition activities continue on the remaining parcels associated with the Central Campus and the Brays Oak site. Final contract approval for the Brays Oak site via City of Houston sponsored HUD Grant Funding has been directed by the HCC Board of Trustees. The Bond team is awaiting confirmation on the date City of Houston City Council will approve the Brays Oak property transaction. Work efforts also continue with members of the Missouri City governing group to finalize the alternate site acquisition for the Missouri City Campus New Development. Architectural/Engineering (A/E) teams continue to review site conditions and other related items to support best use of properties acquired for site development throughout the Bond Program.

What's Next

A/E Teams continue to develop plans and specifications for all revised Campus Building Programs in conjunction with HCC Construction Managers, Project Managers, respective Campus Presidents and end user groups. Work on actual building design impacts and site analysis/coordination continues and is close to completion.

Remaining land acquisition will be completed on selected project sites to accommodate land survey and geotechnical services start-up through January 2015.

Work efforts focused on project development and re-definition strategies to achieve appropriate project sequencing (construction related) in order to meet the March 2015 IRS Spending Requirement Milestone imposed on the Bond Program remains challenging. The entire CIP Bond team will continue to work collaboratively to assist in reaching this important milestone.

Continue weekly work sessions with CMAR firms, A/E firms, PM firms and HCC senior staff to finalize all implementation plans required to initiate project site mobilization and early construction start-up activities on designated projects during the January 2015 time frame.

Program details

A/E Firms 

HDR, Kirksey, PBK, PDG, PGAL, and SHW Group

Services provided:

Designs for new and renovated facilities and technology in academic areas associated with medical/healthcare, health sciences, science, technology, engineering and mathematics (STEM) and Workforce Centers. All programs in CIP total approximately 1Million square feet of academic space

Program manager

Jacobs Program Management Co.

Services provided: 

  • Overall Program Management
  • Master Scheduling
  • Master Planning Management
  • Overall Design Management
  • Construction Process Management
  • Overall Master Budget
  • Overall Cost Estimating
  • Overall Budget Controls
  • Overall Procurement Support
  • Real-time Web Reporting Support
Project management firms

Freese & Nichols, Heery, and Jones, Lang & Lasalle

Services provided:
  • Project Scheduling
  • Project Level Design Management
  • Construction Process Management
  • Project Level Budgeting
  • Project Level Cost Estimating
  • Project Level Procurement