Program Executive Summary • June 2014

Executive summary

The 2013 Capital Improvements Program (CIP) accomplished a significant milestone this month with completion of the contract award process for five (5) additional projects, progressing with major tasks required to fulfill expectations of the community and supporters of the CIP.

The Houston Community College (HCC) Team and Jacobs completed the first critical stage of Construction Manager at Risk (CMAR) contract negotiations. The initial eleven (11) CMAR contracts approved by the Board of Trustees (BOT) have been executed by all parties. The contracts will all allow the CIP Team to begin working with the selected CMAR contractors to determine best value analysis, “real time” budget verification and constructability reviews. These critical and collaborative activities will ensure quality project delivery within budget and schedule.

Project Design Phase activities continued and remain on schedule with the start-up of the eleven (11) CMAR contracts. The remaining three (3) projects continued scheduled Design Phase activities pending BOT action on acceptance of HCC Administration CMAR contract recommendations. Planning discussions to facilitate appropriate coordination of Fixtures, Furnishings and Equipment (FF&E) Design Standards with each project’s building Design Phase continued. FF&E Standards are under review and will be organized in concert with the Building Design Standards to achieve and support 21st Century Learning Environments in all CIP projects. Future and critical updates/adjustments will be incorporated in the Design and FF&E Standards archives on an as needed basis.

The next Small Business Enterprise (SBE) participation event is in planning and scheduled for July 11, 2014. The event will include specific project assigned CMAR contractors (approved by the BOT approval at the time) in addition to first and second tier sub-contractors and Houston area representatives from insurance/bonding and financial institutions. Individual break-out sessions and workshops are also planned to assist with procurement/ bidding inquiries, construction related internship and apprenticeship opportunities and construction best practices. The sessions will support the goal of ensuring maximum SBE participation remains an important focus and initiative during the Construction Phase.

The Program Execution Plan (PEP) continues to be in use for all aspects of CIP activities. PEP orientation is being provided to the new contractors and will be provided to future contractors as needed. The PEP contains all critical procedures and flow diagrams to be utilized by CIP Team members to ensure consistency in daily operations, and compliance with policies and regulations This document will be updated regularly to capture best practices and procedures for implementing safety requirements, budget and schedule compliance and to ensure project quality. Internal discussions in progress to confirm and implement best procedures and tools to ensure timely vendor payment by the start of Construction Phase activities.

The CIP Team continues with reporting coordination efforts with designated members of the HCC Bond Oversight Committee (BOC). This reporting document will be used to provide quarterly update and event sharing information with and by the BOC. At the discretion of the BOT, the committee members will support the CIP Team in all forthcoming community engagement and town hall meetings organized/coordinated to meet the expectations of the HCC stakeholder community.

Land acquisition for the majority of new projects assigned to the CIP (including the two remaining properties) is still in final phase with all closing procedures still scheduled for a July/August 2014 completion (possibly September 2014 for one of the two properties).

Architectural/Engineering (AE) Teams continue to review site conditions and other related items to support best use of properties acquired for site development. The demolition phase for pre-existing structures on selected sites remains is in final stages of implementation to accommodate new projects construction requirements.

What's Next

AE Teams continue to develop plans and specifications for all new Campus Building Programs in conjunction with HCC Construction Managers, Project Managers and respective Campus Presidents. Building design impact and site analysis/coordination activities continue.

Land acquisition activities on remaining associated projects will be completed to accommodate land survey and geotechnical services start-up through August/November 2014.

CMAR contract negotiations on remaining three (3) projects is on the schedule critical path and require BOT approval of HCC Administration recommendations. Appropriate Construction Phase activity sequencing in order to meet IRS spending requirements remains a concern. The CIP Team will continue to work with the BOT to assist reaching this important milestone.

CIP Professional Consultant Teams continue to provide planning and coordination efforts for the next SBE event scheduled July 11, 2014. The event will be used to promote workforce participation of sub-contractors, vendors and suppliers during the first level of Construction Phase activities to support major start-up (pending BOT approval of construction method and contractor selection).

Two (2) HCC interns selected from HCC Academic Programs aligned with activities performed by CIP Professional Consultants continue their Summer 2014 Internship with Jacobs Program Management and Jones Lang LaSalle.

Program details

A/E Firms 

HDR, Kirksey, PBK, PDG, PGAL, and SHW Group

Services provided:

Designs for new and renovated facilities and technology in academic areas associated with medical/healthcare, health sciences, science, technology, engineering and mathematics (STEM) and Workforce Centers. All programs in CIP total approximately 1Million square feet of academic space

Program manager

Jacobs Program Management Co.

Services provided: 

  • Overall Program Management
  • Master Scheduling
  • Master Planning Management
  • Overall Design Management
  • Construction Process Management
  • Overall Master Budget
  • Overall Cost Estimating
  • Overall Budget Controls
  • Overall Procurement Support
  • Real-time Web Reporting Support
Project management firms

Freese & Nichols, Heery, and Jones, Lang & Lasalle

Services provided:
  • Project Scheduling
  • Project Level Design Management
  • Construction Process Management
  • Project Level Budgeting
  • Project Level Cost Estimating
  • Project Level Procurement