Program Executive Summary • October 2014

Executive summary

The 2013 Capital Improvements Program (CIP) continues to accomplish significant milestones this month with the planning and logistics being coordinated to support the Groundbreaking Event for both the Southwest Campus West Loop Parking Garage project and the Northline Campus Parking Garage project. Mobilization for these two project will commence in November 2014.

Mobilization efforts for the Renovation Project assigned to the Alief Campus will also commence in November 2014. All three projects are in the final stages of building permit approval to allow construction start-up. The Bond team also continues to make progress on major tasks required to fulfill the expectations of the community and the supporters of the Bond Program as it relates to Outreach and SBE participation initiatives. This will support maximum SBE participation in various categories of work scope during construction. Bond Team (Jacobs and HCC Administration, Communication and Purchasing) attended and participated in three Chamber of Commerce events during October. This team will also attend and participate in seven (7) additional Chamber of Commerce events during the month of November to continue with promotion of the November 21, 2014 HCC SBE Outreach Event. The November 21, 2014 event will be the third major Outreach effort sponsored by HCC this year.

The Bond team continues working with the CMAR teams to finalize all the major logistics and mobilization requirements to achieve successful start-up on the other eleven (11) projects as well. Our core strategy remains the same. It includes performing best value analysis, “real time” budget verification, constructability reviews and careful review of competitive bids on all projects. We also remain focused on ensuring project delivery in a timely manner, within budget and constructed in the best quality manner within the industry. The Design Phase for all projects continues and is still focused on accommodating revisions to HCC Design Standards and new requirements to achieve LEED Silver Certification while keeping overall project schedule impacts to a minimum.. Some of the projects are still under evaluation to determine and implement additional “right sizing” opportunities while complying with the community’s expectations.

Planning discussions are still on-going to facilitate appropriate coordination of Signage Standards, AV/ IT/Security and Fixtures, Furnishings and Equipment (FF&E) Design Standards with each project’s building design phase. The FF&E Standards are under review and will be organized in concert with the Building Design Standards to achieve and support 21st Century Learning Environments in all of the CIP projects. Future and critical updates/adjustments will be incorporated into all components of the Design Standards archives on an as needed basis. The CIP Bond team is working closely to identify FF&E and AV/IT/Security equipment items that can be pre-purchased efficiently (along with early release construction packages) to assist in meeting the next required IRS expenditure milestone established for the March 2015 Bond Program reporting period.

Planning efforts for the next Small Business Enterprise (SBE) participation event continues. The event is scheduled for November 21, 2014. The event will include specific project assigned prime Construction Manager at Risk (CMAR) contractors, first and second tier sub-contractors and Houston area representatives from insurance/bonding and financial institutions. One on one interview sessions between the CMAR firms and sub-contractors will be offered to ensure all SBE firms participating have the opportunity to share information and get the right feedback to allow them to engage in the procurement/ bidding inquiries, construction related internship and apprenticeship opportunities more effectively. This awareness will assist the entire CIP Bond team in making sure we explore the best strategies to maximize SBE participation during the CIP construction phase.

The Program Execution Plan (PEP) continues to be in use for all aspects of the Bond Program activities. PEP orientation is being provided to the new contractors and will be provided to future contractors as needed to keep the entire team updated on major procedures and policies. The PEP contains all critical procedures and flow diagrams to be utilized by CIP team members to ensure consistency in daily operations, and compliance with policies and regulations. This document will be updated regularly to make HCC 2013 Capital Improvements Program (Information continues on following page) sure the CIP team captures the best practices and procedures for implementation to provide a safe, in budget/schedule compliant and quality project for all designated campus locations. Internal discussions are in progress to confirm and implement the best procedures and tools to ensure timely payment of invoices and pay application once the construction phase starts. Updates to the PEP are anticipated to accommodate new protocols and procedures as deemed relevant by the new HCC executive administration.

Other innovations and process improvement initiatives are being implemented to assist in expediting required approvals, tracking and archiving and processing payments to consultants, vendors and suppliers on the CIP Bond Program in addition to supporting the on-going independent auditing that will be a part of implementing the Bond Program. These efforts are all designed to ensure that HCC will be viewed by the construction and supplier community as the “Customer of Choice” now and after the CIP Bond Program.

The CIP Bond team continues with reporting coordination efforts with designated members of the HCC Bond Oversight Committee (BOC). This reporting document will be used to provide quarterly update and event sharing information with and by the HCC Bond Oversight Committee. At the discretion of the HCC Board of Trustees (BOT), the committee members will support the Bond Team in all forthcoming Community engagements.

The last BOC Meeting was conducted on October 17, 2014 with a CIP Bond Update presentation provided by Chuck Smith. The Bond team remains engaged in on-going meetings to bring the new Chancellor, new Chief Financial Officer and new Chief Facilities officer current on all critical matters related to the CIP Bond Program.

Land acquisition activities associated with the Southeast Campus are complete. Final acquisition activities on the remaining parcels associated with the Central Campus and the Brays Oak site are nearing completion. Final contract approval for the Brays Oak site via CIP funding is still under consideration. Architectural/Engineering (A/E) teams continue to review site conditions and other related items to support best use of properties acquired for site development

What's Next

A/E Teams continue to develop plans and specifications for all revised Campus Building Programs in conjunction with HCC Construction Managers, Project Managers, respective Campus Presidents and end user groups. Work on actual building design impacts and site analysis/coordination continues.

Remaining land acquisition will be completed on selected project sites to accommodate land survey and geotechnical services start-up through October/December 2014.

Continuation of project development and re-definition strategies to achieve appropriate project sequencing (construction related) in order to meet the March 2015 IRS Spending Requirement Milestone imposed on the Bond Program remains a challenge. The entire CIP Bond team will continue to work collaboratively to assist in reaching this important milestone.

Continue weekly work sessions with CMAR firms, A/E firms, PM firms and HCC senior staff to finalize all implementation plans required to initiate project site mobilization and early construction start-up activities on designated projects during the October/November/December 2014 time frame.

CIP consultant teams continue to provide planning and coordination efforts for the next SBE event scheduled November 21, 2014. The event will be used to promote workforce participation by sub-contractors, vendors and suppliers during the first installment of construction phase activities to support major construction start-up.

Program details

A/E Firms 

HDR, Kirksey, PBK, PDG, PGAL, and SHW Group

Services provided:

Designs for new and renovated facilities and technology in academic areas associated with medical/healthcare, health sciences, science, technology, engineering and mathematics (STEM) and Workforce Centers. All programs in CIP total approximately 1Million square feet of academic space

Program manager

Jacobs Program Management Co.

Services provided: 

  • Overall Program Management
  • Master Scheduling
  • Master Planning Management
  • Overall Design Management
  • Construction Process Management
  • Overall Master Budget
  • Overall Cost Estimating
  • Overall Budget Controls
  • Overall Procurement Support
  • Real-time Web Reporting Support
Project management firms

Freese & Nichols, Heery, and Jones, Lang & Lasalle

Services provided:
  • Project Scheduling
  • Project Level Design Management
  • Construction Process Management
  • Project Level Budgeting
  • Project Level Cost Estimating
  • Project Level Procurement