B.1.8 Risk Management

B.1.8.1 Property/Casualty Insurance Program

Responsible Department: Risk Management

Date Approved/Amended: December 2, 2010



HCC's property/casualty insurance program shall be designed to insure College property, equipment and other contents of buildings, including cash, and to provide coverage for special perils that are unique to the operation of the College. The risk management department shall, in consultation with an appropriate insurance agent and/or consultant, ensure appropriate and adequate insurance coverage. The risk management department shall develop and maintain procedures for reporting damage, losses, and other acts covered by the insurance program.

B.1.8.2 Workers' Compensation

Responsible Department: Risk Management

Date Approved/Amended: December 2, 2010



The College shall provide workers' compensation coverage as required by the Texas Workers' Compensation Act. Any employee who experiences an on-the job injury shall report the injury in accordance with established procedures.

The Board has adopted the offset option provided by law, whereby an employee absent because of a job-related illness or injury may choose to:

  1. Receive workers' compensation wage benefits only; or
  2. Use available paid leave in proportional amounts to supplement workers' compensation wage benefits, up to the regular pre-injury weekly wage.

The employee shall indicate if he or she chooses to use available paid leave in this circumstance and, if so, may choose to discontinue use at any time. An employee who chooses to use paid leave during a workers' compensation absence may be required to endorse workers' compensation payments to the HCC workers' compensation department, in order to facilitate processing of payroll.

If a workers' compensation absence extends beyond the employee's Family and Medical Leave (FMLA), if applicable, HCC may fill the employee's position.

B.1.8.3 Modified Duty Program

Responsible Department: Risk Management

Date Approved/Amended: December 2, 2010



HCC is committed to maintaining a Modified Duty Program for employees who have been injured during the course and scope of employment or who have experienced on-the job injury.

The Modified Duty Program for on-the-job injuries will be administered through Human Resources. The Modified Duty Program shall provide for:

  1. Modifying the employee's regular assignment on a temporary basis, to the extent practicable, so that the physical demands are consistent with the restrictions imposed by the physician; or
  2. Depending upon the availability of appropriate positions, assigning the employee other duties consistent with the physician's restrictions.

Modified duty shall be granted according to procedures established by the administration. Such procedures shall require the employee to submit written documentation from a licensed physician that expressly describes the employee's abilities and limitations.

B.1.8.4 Transportation Management

Responsible Department: Risk Management

Date Approved/Amended: December 2, 2010



College-owned vehicles shall not be used by any employee for personal trips, and the motor vehicle insurance purchased by the College shall not cover such use. College-owned vehicles may be available for official travel by employees or student organizations provided the driver of the vehicle is authorized under the approved list of drivers covered under the motor vehicle insurance purchased by the College. The Chancellor shall develop guidelines regarding use of College-owned vehicles.

B.1.8.5 Minors and Relatives on HCC Property

Responsible Department: Risk Management

Date Approved/Amended: November 17, 2011



B.1.8.5 Minors and Relatives on HCC Property

HCC is a public educational institution and has an obligation to provide a safe and enjoyable learning and working environment for its students and employees.

Minors and relatives requiring special care are not permitted on any HCC property unless they are directly supervised by a parent or legal guardian, or the responsible adult. Minors and relatives of HCC employees requiring special care are not allowed in HCC work areas. Minors and relatives of enrolled HCC students requiring special care are not permitted in classrooms unless they are invited by the classroom instructor for instructional purposes.

Relatives requiring special care shall mean any person connected with another by blood or affinity that requires continuous health or medical related assistance due to a chronic physical, developmental, behavioral or emotional condition.

The parent, legal guardian or responsible adult must be present at all times whenever the minor or relative is on HCC property. These requirements do not apply to minors enrolled in HCC courses or to minors participating in HCC sponsored events or activities.

HCC is not responsible for the care and supervision of minors or relatives of HCC employees or enrolled students and is not liable for any injury or harm to minors or relatives that result from the negligence of care from the responsible party.