A.9 Institutional Effectiveness: Reports

A.9.1 Governance Institutional Effectiveness: Reports

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board will engage in actively monitoring the College through ongoing and institution-wide evaluation processes that (1) incorporate a systematic review of institutional mission, goals and outcomes; (2) result in continuing improvement in institutional quality; and (3) demonstrate the institution is effectively accomplishing its mission.

See Exhibit A for Institutional Effectiveness reports as required by state and federal law.

A.9.2.1 Substantive Change

A.9.2.1 Substantive Change

Date Approved/Updated: October 2011; May 2014

Approval Body: Chancellor's Operations Team

Applicable Board Policy: A: 9. 2 Substantive Change

Background: Member institutions of the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) are required to notify the Commission of changes in accordance with the substantive change policy and, when required, seek approval prior to the initiation of changes. Further, member institutions are required to have a policy and procedure to ensure that all substantive changes are reported to the Commission in a timely fashion.

Definition: Substantive change is a significant modification or expansion of the nature and scope of an accredited institution. Under federal regulations, substantive change includes

  • Any change in the established mission or objectives of the institution
  • Any change in legal status, form of control, or ownership of the institution
  • The addition of courses or programs that represent a significant departure, either in content or method of delivery, from those that were offered when the institution was last evaluated
  • The addition of courses or programs of study at a degree or credential level different from that which is included in the institution's current accreditation or reaffirmation.
  • A change from clock hours to credit hours
  • A substantial increase in the number of clock or credit hours awarded for successful completion of a program
  • The establishment of an additional location geographically apart from the main campus at which the institution offers at least 50 percent of an educational program.
  • The establishment of a branch campus
  • Closing a program, off-campus site, branch campus or institution
  • Entering into a collaborative academic arrangement such as a dual degree program or a joint degree program with another institution
  • Acquiring another institution or a program or location of another institution
  • Adding a permanent location at a site where the institution is conducting a teach-out program for a closed institution
  • Entering into a contract by which an entity not eligible for Title IV funding offers 25% or more of one or more of the accredited institution's programs


Purpose: The purpose of a Houston Community College (HCC) Substantive Change Procedure is to ensure HCC compliance with SACSCOC policy on substantive change as detailed in The Principles of Accreditation: Foundations for Quality Enhancement, Principle 3.12. Rules for substantive change and the notification procedures are to be found in Substantive Change for Accredited Institutions of the Commission on Colleges: Policy Statement, located online at:http://SACSCOCcoc.org/pdf/081705/Substantivepercent20changepercent20policy.pdf.

Responsibility: Responsibility for notifying SACSCOC of substantive changes that have occurred or will occur officially rests with the HCC SACSCOC Accreditation Liaison. In 2013, the Chancellor appointed the Director of Accreditation Compliance as the SACSCOC Accreditation Liaison and SACSCOC approved this change.

Responsible Party

Area of Responsibility

Accreditation Compliance Director/
SACSCOC Accreditation Liaison

Overall substantive change process