A.5 Board Meetings

A.5.1 Governance Board Meetings

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board conducts all board and committee meetings in accordance with the Texas Open Meetings Act.

Unless otherwise provided, the Board shall hold regular meetings, for purposes of conducting College business, at times and dates set forth in official postings. Various committee meetings and special or emergency meetings may be called as necessary and shall be as stipulated in the notice for the meeting.

A.5.2 Governance Board Meetings: Meeting Protocol

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

When not in conflict with any provision of law or Board Bylaws, Robert's Rules of Orderprovides the rules of procedure applicable to all meetings of the Board. The Board may suspend the rules, as needed, by a two-thirds vote of the entire membership of the Board.

The Board does not tolerate disruption of the meeting by members of the audience. The Chair may request that disruptive members of the audience cease any disruptive behavior or order them to be escorted from the meeting.

A.5.3 Governance Board Meetings: Closed Meetings

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

Closed or executive sessions may be held after the Board has first convened in an open meeting for which notice has been given. If, during the open meeting, a closed or executive session is necessary, the presiding officer shall announce that a closed or executive session will be held in accordance with Chapter 551 of the Texas Government Code (the Open Meetings Act), which authorizes the holding of such closed or executive session.

A.5.4 Governance Board Meetings: Public Participation

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

Citizens are welcome to attend Board meetings and may address particular issues of interest during the “Hearing of Citizens” portion of the agenda. Not more than four minutes are allotted for each citizen to be heard. Persons who wish to participate in this portion of the meeting shall sign up with the presiding officer or designee, at least twenty-four hours before the meeting begins, and shall indicate the topic about which they wish to speak. In the alternative, citizens may present written comments for the Board’s consideration. Any written comments must be received at least twenty-four hours before the meeting begins. However, no complaint against an employee shall be heard unless complaint or grievance procedures are followed, and the item is properly scheduled on the agenda. All employees must exhaust internal administrative and grievance procedures prior to addressing the Board.