A.3 Board Internal Organization: Board Officers, Officials

A.3.1 Governance Board Internal Organization: Board Officers, Officials

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

Officers of the Board shall be elected by a majority of the total membership of the Board in January, or at any time thereafter, in order to fill a vacancy. Officers are elected for a one-year term and will fulfill the duties set forth for their offices in the Board Bylaws. Officers may succeed themselves. The Board shall elect the following officers from their members:

  1. A Chair
  2. A Vice Chair
  3. A Secretary

A.3.2 Governance Board Internal Organization: Board Officers and Officials: Duties, Requirements - Board Chair

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board Chair shall:

  1. Preside over meetings of the Board pursuant to Robert's Rules of Order.
  2. Appoint all committees, committee chairs and designated alternates.
  3. Serve as ex-officio voting member of all Board committees.
  4. Call special meetings of the Board.
  5. Perform duties and functions prescribed by the Board.
  6. Call and provide proper notice for a meeting of the Board to adopt a budget for the succeeding fiscal year.
  7. Sign all legal documents, including contracts, warrants, vouchers and reports, as required by state or federal law, or a current edition of Board policy.
  8. Decide all questions of order in accordance with Roberts Rules of Order, Newly Revised, as modified by Board policy and/or laws. However, said rules may be suspended by a two-thirds vote of the board's total membership.
  9. Promote board unity and share all information with other board members in a timely fashion.

Should a vacancy be declared in the Board Chair position, the Board shall elect a permanent replacement to fill the remainder of the term.

A.3.3 Governance Board Internal Organization: Board Officers and Officials: Duties, Requirements - Vice-Chair

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Vice-Chair of the Board shall:

  1. Act in the capacity and perform the duties of the Chair of the Board in the event of the absence, death, resignation, disability, or disqualification, and shall continue to serve in an interim capacity only.
  2. Become Chair only upon being elected to the position.
  3. Perform other duties as prescribed by the Board.
  4. Sign or attest to, all legal documents, in the absence of the Secretary, as required by state or federal law or Board policy.
  5. Promote board unity and share all information with other board members in a timely fashion.

A.3.4 Governance Board Internal Organization: Board Officers and Officials: Duties, Requirements - Secretary

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Secretary of the Board shall:

  1. Keep records of all important transactions and file budgets, forms, and reports at the proper times and in the proper offices, as required by law.
  2. Sign, or attest to, all legal documents, as required by state or federal law or Board policy.
  3. Promote board unity and share all information with other board members in a timely fashion.

A.3.5 Governance Board Internal Organization: Board Committees

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board may establish such standing and ad hoc committees as it deems necessary for the welfare of the College. See Board Bylaws for additional information.

A.3.6 Governance Board Internal Organization: Board Evaluation

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board shall evaluate its own performance and shall establish its goals on a yearly basis. The self-assessment of the Board shall consist of:

  1. Review of the Board Bylaws.
  2. An assessment of Board expenditures and savings for the year.
  3. An estimation of Board budgetary needs for the following year.
  4. An evaluation of Board accomplishments in setting policy, uniting the community in and out of the College, managing debt, and improving the College.
  5. An assessment of Board Governance and Operations.
  6. An assessment of the Board Office functions (Board office staff shall be evaluated by the Chancellor).