A.2 Board Members: Eligibility, Qualifications

A.2. 1 Governance Board Members: Eligibility, Qualifications

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

To hold the office of Trustee one must:

  1. Be a qualified (registered) voter.
  2. Take official oath of office.
  3. Serve without compensation.
  4. Reside in the District.

A.2. 2 Governance Board Members: Elections

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board consists of nine members, elected from single-member districts, who serve without salary. The College is divided into nine geographic districts numbered I through IX. Positions on the Board are designated by the geographic district numbers.

Elections are held on the first Tuesday after the first Monday in November of odd-numbered years. Trustees are elected to serve terms of six years. The terms of three members will expire on the last day of December of each odd-numbered year, as follows:

Districts I, II, and VII - 2007, 2013, 2019, and every six years thereafter

Districts III, VI, and VIII - 2009, 2015, 2021, and every six years thereafter

Districts IV, V, and IX - 2011, 2017, 2023, and every six years thereafter

The General Counsel of the College provides legal guidance and maintains College rules governing the conduct of elections.

A.2. 3 Governance Board Members: Vacancies, Resignations, Removals

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

Any vacancy occurring on the Board through death, resignation, or otherwise shall be filled by appointment. The appointed person serves for the unexpired term.

To be effective, a Board member's resignation must be in writing and signed by the officer and must be delivered to the Board to act on the resignation. The Board may not refuse to accept a resignation. If a Trustee submits a resignation, whether to be effective immediately or at a future date, a vacancy occurs on the date the resignation is accepted by the Board or on the eighth day after the date of its receipt by the Board, whichever is earlier.

A person elected to serve as a Board member must remain a resident of the single-member district he or she represents throughout the term of office. A Board member who ceases to reside in that single-member district vacates his or her office.

Board members may be removed from Board membership for:

  1. Incompetency
  2. Official misconduct
  3. Intoxication on or off duty caused by drinking an alcoholic beverage (but not if it was caused by drinking such beverage on the direction and prescription of a licensed physician)
  4. Conviction by a jury for any felony
  5. Misdemeanor official misconduct; or for
  6. Being absent from more than half of the regularly scheduled meetings that the Member is eligible to attend during a calendar year, not counting an absence for which the Member is excused by a majority vote of the Board.

A Board member is considered absent from a regular Board meeting if he or she participates by telephone conference but is not physically present at a regular Board meeting.

Actions for removal of Board members must be brought before the judge of the district court holding jurisdiction, except that any court convicting a Trustee of a felony or official misconduct shall order immediate removal.

A Board member who enters active duty in the armed forces of the United States as a result of being called to duty, drafted, or activated does not vacate the office held, but the Board may appoint a replacement to serve as a temporary Board member if the elected or appointed Board member will be on active duty for longer than 30 days.

The Board member who is temporarily replaced may recommend to the Board the name of a person to temporarily fill the office. The Board shall appoint the temporary Board member to begin service on the date specified in writing by the Board member being temporarily replaced as the date the Board member will enter active military service.

A.2. 4 Governance Board Members: Orientation, Training

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board recognizes its responsibility to be continuously and actively engaged in developing individual Board Member skills and knowledge. To that end, each Trustee shall, upon election to the Board, participate in the College’s orientation program, at which the Trustee shall be provided information about College operations, policies, and responsibilities of Board Members. All Trustees will continue to receive additional training each year of their service on the Board by attending conventions, conferences, workshops, and other activities relevant to the educational mission of the College. Board Members who take office after January 1, 2006 shall complete such training not later than the 90th day after they take office.

A.2. 5 Governance Board Members: Authority

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board is the active policy-making body and has final authority to determine and interpret the policies that govern the College and, within the limits imposed by other legal authorities, has complete and full control of the College. The Board is also ultimately responsible for ensuring that the financial resources of the College are adequate to provide a sound educational program

Because the Board is a body corporate, a Board member as an individual shall have no authority over the College, its property or its employees, and members can perform no valid act except as a body at meetings properly convened and conducted in accordance with the Texas Open Meetings Act . An individual member may act on behalf of the Board only with the official authorization of the Board. Without such express authorization, no individual member may commit the Board on any issue.

1 See Section 551.001 et seq. of the Texas Government Code (the Open Meetings Act).

A.2. 6 Governance Board Members: Ethics, Code of Conduct, Prohibited Communications

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

  1. Ethics

As Trustees for HCC, Board members serve as fiduciaries and must act solely and exclusively for the benefit of the College. High ethical standards are critical to fulfilling these responsibilities. The laws and statutes enacted by the Legislature to govern the conduct of public officials are considered by the Board to be the minimum standards. These legal provisions governing ethical and professional standards of conduct and disclosure are provided in the following Texas statutes and should be consulted for specific information should the need arise:

  1. Education Code
  2. Penal Code -- Chapters 36 (Bribery), 37 (Perjury) and 39 (Abuse of Office)
  3. Government Code -- Chapters 552 (Public Information), 553 (Public Disclosure), 554 (Reporting); and 571-573 (Ethics, Conflicts of Interest and Nepotism)
  4. Texas Labor Code Chapter 21 (Equal Employment)
  5. Local Government Code -- Chapters 171 (Conflicts of Interest) and 176 (Conflicts Disclosure Statements)
  1. Applicability

The Board chooses to establish a higher standard of conduct and ethical behavior to govern HCC than Texas law requires, and hereby defines a Standard of Conduct and Performance and Code of Ethics for Trustees and Senior Staff. Senior Staff is defined for the purposes of this provision as:

  1. Any member of the Chancellor's Advisory Council
  2. HCC employees classified as E-10 and above
  3. All procurement and purchasing personnel
  4. Any employee who participates on an evaluation or selection committee for any HCC solicitation for goods or services
  5. Any employee who participates in the evaluation of goods or services provided by a vendor or contractor
  1. Code of Conduct

The Board adopts the following Code of Conduct for Trustees and Senior Staff:

  1. Identify and disclose any actual or potential conflict of interest, and to act at all times for the general public good, regardless of personal relationships or business interests. Although Texas law allows the election of a trustee who has a spousal or other familial relation with an employee of the college, neither a trustee nor the employee related to him or her may take advantage of the relationship to obtain favorable consideration, to influence operational matters, or to gain access to information not available under the Texas Public Information Act.
  2. Keep well-informed on board-related issues, and attend and participate actively in meetings of the board and its committees.
  3. Encourage and engage in open and honest discussion in making board decisions, to respect differences of opinion, and to keep an open mind until each Trustee has had an opportunity to address the Board.
  4. Respect the board's collective decision-making process, and to accurately report and explain board votes and policies.
  5. Act on behalf of the Board only with the official authorization of a majority of the total membership of the Board.
  6. Respect the authority and responsibilities of college employees and external contractors, empowering them to work without interference.
  7. Maintain the confidentiality of privileged information, as outlined in the Texas Public Information Act and the Texas Open Meetings Act.
  8. Refrain from any attempt to influence any operational decision, including but not limited to individual admissions, personnel, or purchasing decisions, except when the decision is an agenda topic at an official board meeting. Specifically, Board members may not have any communications about a grievance with any person who has a grievance pending.
  9. Request only authorized, legitimate reimbursement of college-related expenses.
  10. Interact with Trustees, employees, students, and other citizens in a manner that creates and sustains mutual respect.
  11. Complete the annual Conflict of Interest Certification.
  1. Prohibited Communications

Except as provided below, the following communications, whether written, oral, electronic, or otherwise, regarding a particular invitation for bids ("IFB"), requests for proposal ("RFP"), requests for qualifications ("RFQ), employment application or other solicitation are prohibited:

  1. Between a potential vendor, service provider, bidder, broker, offeror, lobbyist or consultant and any Trustee, Senior Staff, or any member of a selection or evaluation committee
  2. Between any Trustee or Senior Staff and any member of a selection or evaluation committee; and
  3. Between any Trustee and administrator or employee regarding the subject matter of the proposed contract.

The communications prohibition shall begin on the date that responses to the IFB, RFQ, RFP or other solicitation are due or received, whichever is earlier. The communications prohibition shall terminate when the contract is executed by the Chancellor or his or her designee.

The Executive Director of Purchasing shall include in the solicitation documents a statement disclosing the requirements of this policy. The statement shall be conspicuously written in a separate section of the solicitation.

The communications prohibition shall not apply to the following:

  1. Official communications between the potential vendor and appropriate staff or administration at a duly noticed pre-bid or pre-proposal conference.
  2. Communications with Senior Staff, whose official job duties may require communication regarding the specific bid, request for proposal, request for qualifications, employment application or solicitation under consideration, including pre-bid or pre-proposal communications.
  3. Unless otherwise prohibited in the solicitation documents, any written communications between any parties, provided that the originator shall immediately file a copy of any written communication with the Board Services Office. The Board Services Office shall make copies of any such written communications and immediately distribute it to all board members.
  4. Nothing contained herein shall prohibit any person or entity from publicly addressing the Board during any duly-noticed public meeting, in accordance with applicable Board policies, regarding action on the contract.
  1. Mechanisms for Enforcement

The mechanisms for enforcement of the Code of Ethics are:

  1. Board members must report an alleged violation of this Ethics Code to Board Counsel and Senior Staff must report such communications to the General Counsel.
  2. Any person may allege noncompliance with this Ethics Code to the Board Chair (or the Vice-Chair if the Chair is the target of the allegation) or to the Chancellor if it involves a member of the senior staff.
  3. The Board shall be advised when any allegation of a violation of this Code of Ethics is made.
  4. The Chair, Vice-Chair or Chancellor, as appropriate, will undertake a process to resolve the complaint.
  5. If either the complainant, the Board member complained about, or a majority of the Board requests, the Chair or Chancellor, as appropriate, will name an independent third party to investigate the complaint and report to the Board.
  6. If the Board finds a violation of this Ethics Code, it can reprimand or censure the Board member, the only sanctions available under Texas law.
  7. If the Chancellor finds a violation of this Ethics Code by a member of Senior staff, the Chancellor shall take appropriate action under the HCC human resources policies.
  8. After an evidentiary hearing, a majority vote of the total membership of the board may disqualify a vendor from participation in any solicitation or contract for up to one (1) year for violating this Ethics Code.
  1. Prohibited Benefits

For the protection of the integrity of the College, Trustees and Senior Staff shall not:

  1. Accept or solicit any gift, favor or service that might tend to influence him/her in the performance of official duties or that might be offered with the intent to influence his/her official conduct.
  2. Accept employment or engage in a business that would require the release or use of information obtained in the performance of official duties.
  3. Trustees and Senior staff will comply with the HCC Governance policies and Texas law requiring the filing of a Conflicts Disclosure Statement or a conflict of interest affidavit under the appropriate circumstances, and no later than August 31st of each academic year will sign a Conflict of Interest Certification and submit it to the board services office.
  1. Political Activities

A member of the Board, as well as the Board as a whole, shall not expend or authorize the expenditure of any statutorily restricted funds for the purpose of influencing the outcome of any election, or the passage or defeat of any legislative measure. However, it is permissible for the Board to use or authorize the use of funds to provide information and education regarding certain matters.

  1. Misuse of Official Information

A member of the Board shall not use the office of Trustee to obtain or use official information in any unlawful way.

See also the Board Bylaws, which address additional ethical obligations of Board Members.

A.2. 7 Governance Board Members: Ethics, Conflicts of Interest Affidavit

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

  1. Substantial Interest Affidavit and Abstention.1

If a Trustee or a person related to a Trustee in the first degree by either affinity or consanguinity has a substantial interest in a business entity or in real property, the Trustee, before a vote or decision an any matter involving the business entity or the real property, shall file an affidavit with the official Board recordkeeper stating the nature and extent of the interest and shall abstain from further participation in the matter if:

  1. In the case of a substantial interest in a business entity the action on the matter will have a special economic effect on the business entity that is distinguishable from the effect on the public; or
  2. In the case of a substantial interest in real property, it is reasonably foreseeable that an action on the matter will have a special economic effect on the value of the property, distinguishable from its effect on the public.
  1. Contracts Permitted

A Board may contract with a business entity in which a Trustee has a substantial interest if the Trustee follows the disclosure and abstention procedure set out above.

  1. Definitions
  1. Substantial Interest: A person has a "substantial interest" in a business entity if any of the following is the case:
  1. The person owns at least:
  1. Ten percent of the voting stock or shares of the business entity, or
  2. Either ten percent or $15,000 of the fair market value of the business entity.
  1. Funds received by the person from the business entity exceed ten percent of the person's gross income for the previous year.

A person has a substantial interest in real property if the interest is an equitable or legal ownership with a fair market value of $2500 or more.

The local public official is considered to have a substantial interest if a person related in the first degree by either affinity or consanguinity to the Trustee, as determined by the Texas Government Code, has a substantial interest as defined above.

  1. Local Public Official

"Local public official" shall mean a member of the governing body or another officer, whether elected, appointed, paid, or unpaid, of any College District, central appraisal district, or other local government entity who exercises responsibilities beyond those that are advisory in nature.

  1. Business Entity

Business Entity" means a sole proprietorship, partnership, firm, corporation, holding company, joint-stock company, receivership, trust, or any other entity recognized by law.

  1. Majority Conflict

If a Trustee is required to file and does file an affidavit, that Trustee shall not be required to abstain from further participation in the matter or matters requiring such an affidavit if a majority of the Trustees are likewise required to file and do file affidavits of similar interests on the same official action.

  1. Separate Vote on Budget

The Board shall take a separate vote on any budget item specifically dedicated to a contract with a business entity in which a Trustee has a substantial interest. The affected Trustee shall not participate in that separate vote, but may vote on a final budget if he filed the affidavit and the matter in which he is concerned has been resolved. A Trustee may perform a prohibited act if a majority of the Trustees are required to file affidavits of similar interests on the official action.

  1. Violations

Except as provided above, a Trustee shall not knowingly:

  1. Participate in a vote or decision on a matter involving a business entity or real property in which the Trustee has a substantial interest if it is reasonably foreseeable that an action on the matter would have a special economic effect on the business entity that is distinguishable from the effect on the public or will have a special economic effect on the value of the property, distinguishable from its effect on the public.
  2. Act as surety for a business entity that has a contract, work, or business with the College.
  3. Act as surety on any official bond required of an officer of the College.
  1. Voidable Actions

The finding by a court of a violation of Local Government Code Chapter 171 does not render an action of the Board voidable unless the measure that was the subject of an action involving a conflict of interest would not have passed without the vote of the person who violated the chapter.

 

1 See Chapter 171 of the Texas Local Government Code; see also Conflicts of Interest Laws Made Easy at www.oag.state.tx.us/open/publications.

A.2. 8 Governance Board Members: Ethics, Conflicts Disclosure Statement

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

  1. Conflicts Disclosure Statement.1

A Trustee shall file the required conflicts disclosure statement, as adopted by the Texas Ethics Commission, with respect to an applicable vendor if the vendor enters into a contract with the College or the College is considering entering into a contract with the vendor; and the vendor;

  1. Has an employment or other business relationship with the Trustee or a family member of the Trustee that results in the Trustee or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the Trustee becomes aware that a contract has been executed or the College is considering entering into a contract with the person; or
  2. Has given to the Trustee or a family member of the Trustee one or more gifts that have an aggregate value of more than $250 in the 12-month period preceding the date the Trustee becomes aware that such contract has been executed; or the College is considering entering into a contract with the vendor.

A Trustee is not required to file a conflicts disclosure statement in relation to a gift accepted by the officer or a family member of the officer if the gift is:

  1. Given by a family member of the person accepting the gift;
  2. A political contribution as defined by Title 15 of the Texas Election Code; or
  3. Food, lodging, transportation, or entertainment accepted as a guest.

A Trustee shall file the conflicts disclosure statement with the records administrator of the College not later than 5:00 p.m. on the seventh business day after the date on which the officer becomes aware of the facts that require the filing of the statement.

  1. Violations

A Trustee commits a Class C misdemeanor if the Trustee knowingly violates the disclosure requirements described above. It is an exception to the application of the penalty that the Trustee filed the required conflicts disclosure statement not later than the seventh business day after receiving notice from the College of the alleged violation.

  1. Definitions
  1. "Family member" shall mean a person related to another person within the first degree of consanguinity or affinity, as described by Texas Government Code Ch. 573, Subchapter B, except that the term does not include a person who is considered to be related to another person by affinity only as described by Texas Government Code Ch. 573.024(b).
  2. "Records administrator" means the director or other person responsible for maintaining the records of the College or another person designated by the College to maintain statements and questionnaires filed under Texas Local Government Code 176 and perform related functions.
  3. Investment Income" means dividends, capital gains, or interest income generated from:
  1. A personal or business:
  1. Checking or savings account,
  2. Share draft or share account, or
  3. Other similar account;
  1. A personal or business investment; or
  1. A personal or business loan
  1. Internet Posting Requirement

The College shall provide access on the College's Internet Web site to the conflicts disclosure statements and questionnaires required to be filed with the records administrator.

  1. Affidavit Disclosing Interest in Property

If a Trustee has a legal or equitable interest in any property that is to be acquired with public funds, and has actual notice of the acquisition or intended acquisition of the property, the Trustee shall file an affidavit as follows:

  1. The affidavit shall be filed with the county clerk(s) of the county or counties in which the property is located and of the county in which the public servant resides within ten days before the date on which the property is to be acquired by purchase or condemnation.
  2. The affidavit must:
  1. State the name of the Trustee and the public office or job designation held or sought.
  2. Fully describe the property.
  3. Fully describe the nature, type, and amount of interest in the property, including the percentage of ownership interest and the date the interest was acquired.
  4. Include a verification of the truth of the information in the affidavit.
  5. Include an acknowledgment of the same type required for recording a deed in the deed records of a county.
  1. Violations

A Trustee who fails to file the affidavit when required is presumed to have the intent to commit an offense. An offense under this section is a Class A misdemeanor. See the following pages for forms that may be used for compliance with disclosure requirements.

Exhibit A: Affidavit Disclosing Substantial Interest in a Business Entity or Real Property, as defined in Texas Local Government Code Sec. 171.002 – 2 pages

Exhibit B: Affidavit Disclosing Interest in Property under Texas Government Code Ch. 553, Subch. A – 2 pages

Exhibit C: Conflicts Disclosure Statement as defined in Chapter 176 of the Texas Local Government Code.

 

1 See Chapter 176 of the Local Government Code; see also Conflicts of Interest Laws Made Easy at www.oag.state.tx.us/open/publications.

A.2. 8. Governance Board Members: Ethics, Conflicts Disclosure Statement Exhibit A (A-1, A-2)

A.2. 8. Governance Board Members: Ethics, Conflicts Disclosure Statement Exhibit B (B-1. B-2)

A.2. 8. Governance Board Members: Ethics, Conflicts Disclosure Statement Exhibit C (C-1, C-2)

A.2. 9 Governance Board Members: Ethics, Prohibited Practices

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

Restrictions on Trustees1

Prohibited activities are covered by, but are not limited to the following:

  1. Bribery

A Trustee shall not intentionally or knowingly offer, confer, agree to confer, solicit, accept, or agree to accept a benefit:

  1. as consideration for the Trustee’s decision, opinion, recommendation, vote, or other exercise of official discretion;
  2. as consideration for a violation of a duty imposed on the Trustee by law; or
  3. that is a political contribution as defined by Title 15 of the Election Code or an expenditure made and reported as a lobbying expense if the benefit was offered, conferred, solicited, accepted, or agreed to pursuant to an express agreement to take or withhold a specific exercise of official discretion, if such exercise of discretion would not have been taken or withheld but for the benefit.

"Benefit" means anything reasonably regarded as pecuniary gain or pecuniary advantage, including benefit to any other person in whose welfare the beneficiary has a direct and substantial interest.

  1. Illegal Gifts

A Trustee who exercises discretion in connection with contracts, purchases, payments, claims, or other pecuniary transactions shall not solicit, accept or agree to accept any benefit from a person the Trustee knows is interested in or likely to become interested in any such transactions of the College.

A Trustee who receives an unsolicited benefit that the public servant is prohibited from accepting under this section may donate the benefit to a governmental entity that has the authority to accept the gift or may donate the benefit to a recognized tax exempt charitable organization formed for educational, religious, or scientific purposes.

"Illegal gifts to Trustees" does not apply to

  1. A fee prescribed by law to be received by the Trustee or any other benefit to which the Trustee is lawfully entitled or for which he or she gives legitimate consideration in a capacity other than as a Trustee;
  2. A gift or other benefit conferred on account of kinship or a personal, professional, or business relationship independent of the official status of the recipient;
  3. A benefit to the Trustee where the Trustee is required to file a statement under Chapter 572 of the Texas Government Code, or a report und Title 15 of the Texas Elections Code, that is derived from a function in honor of appreciation of the recipient if:
  1. The benefit and the source of any benefit in excess of $50 is reported in the statement; and
  2. The benefit is used solely to defray the expenses that accrue in the performance of duties or activities in connection with the office which are nonreimbursable by the state or College;
  1. A political contribution as defined by Title 15 of the Texas Elections Code;
  2. An item with a value of less than $50, excluding cash or a negotiable instrument as described by Texas Business and Commerce Code 3.104
  3. An item issued by a governmental entity that allows the use of property or facilities owned, leased, or operated by the governmental entity; or
  4. Food, lodging, transportation, or entertainment accepted as a guest and, if the donee is required by law to report those items, reported by the donee in accordance with that law.
  1. Honoraria and Expenses

A Trustee commits a class A misdemeanor offense if he or she solicits, accepts, or agrees to accept an honorarium in consideration for services that the Trustee would not have been requested to provide but for his or her official position or duties as Trustee. However, a Trustee is not prohibited from accepting transportation and lodging expenses or meals in connection with a conference or similar event in which he or she renders services, such as addressing an audience or engaging in a seminar, to the extent those services are more than merely perfunctory.

  1. Abuse of Office

A Trustee shall not, with intent to obtain a benefit or with intent to harm or defraud another, intentionally or knowingly violate a law relating to the office or misuse College property, services, personnel, or any other thing of value, belonging to the College, that has come into his or her custody by virtue of his or her office.

"Law relating to the office" means a law that specifically applies to a person acting in the capacity of a Trustee and that directly or indirectly imposes a duty on the Trustee or governs the conduct of the Trustee.

Misuse" means to deal with property contrary to:

  1. an agreement under which the Trustee holds the property;
  2. a contract of employment or oath of office of the Trustee;
  3. a law, including provisions of the General Appropriations Act specifically relating to government property, that prescribes the manner of custody or disposition of the property; or
  4. a limited purpose for which the property is delivered or received.
  1. Nepotism

Except as provided by law, a Trustee may not appoint a person to a position that is to be directly or indirectly compensated from public funds or fees of office if:

  1. the person is related to the Trustee by blood (consanguinity) within the third degree or by marriage (affinity) within the second degree [see below]; or
  2. the Trustee holds the appointment or confirmation authority as a member of the Board and the person is related to another Trustee by blood or marriage within a prohibited degree.

The nepotism law governs the hiring of an individual, whether the individual is hired as an employee or an independent contractor.

A Trustee may not approve an account or draw or authorize the drawing of a warrant or order to pay the compensation of an ineligible individual if the Trustee knows the individual is ineligible.

A Trustee remains subject to the nepotism provisions even if the Board has delegated to the Chancellor or other College administrator final authority for personnel selection.

  1. Former Trustee Employment

The College may not employ or contract with an individual who was a member of the Board before the first anniversary of the date the individual ceased to be a member of the Board.

  1. Incompatibility of Office

A Trustee shall not occupy two legally incompatible offices. Offices are legally incompatible when the faithful and independent exercise of one would necessarily interfere with the faithful and independent exercise of the other. A person may not serve in one branch of government while exercising any powers properly attached to either of the other branches of government.

 

1 See Public Officers: Traps for the Unwary and Ethics and Gifts and Nepotism Laws Made Easy at www.oag.state.tx.us/open/publications.

A.2.10 Governance Board Members: Compensation, Expenses

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

Board members shall not receive any remuneration or emolument of office.

Board members shall be entitled to reimbursement for their actual expenses incurred in performing their duties, to the extent authorized and permitted by the Board Compensation and Expenses Policy.

A.2.11 Governance Board Members: Conventions, Conferences, Workshops

Responsible Department: Board of Trustees

Date Approved/Amended: December 2, 2010

The Board has approved a list of conventions, conferences and workshops that meet the statutory requirement of being “necessary in the conduct of the College.” This list may be found in the Board Compensation and Expenses Policy.

Attendance by a Board member at any conventions, conferences and workshops other than those included in the Board Compensation and Expenses Policy with the anticipation of reimbursement by the College must have prior Board approval.

Board members shall be permitted to travel at the expense of the College subject to the Board’s Compensation and Expenses Policy.